Responsibilities
Reception Duties:
- Answer phones and receive guests and clients.
- Coordinating with ICIPE main gate in case of guests visiting IFDC offices
Administrative Support duties:
- Coordinate the movement of parcels in and out of the organization on behalf of staff.
- Prepare communications such as memos, emails, invoices, reports, and other correspondence under the supervision of the Administration Officer and the Country Director.
- Serializing Travel requests and forwarding them to the staff & accounts department for payment processing.
- Create and maintain filing systems, both electronic and physical as required.
- Maintaining, updating, and replenishing the stationery inventory, and also Office and kitchen supplies
- Supporting the office with all the logistics
- Assist the office with making copies and scanning of documents
- Assist in setting up meetings and ensure that meeting rooms are well arranged and that refreshments are served for meetings where applicable.
- Overseeing kitchen cleanliness and preparing tea for staff.
- Ensure the cleanliness of all the IFDC Kenya offices in collaboration with the ICIPE.
- Any other duties assigned.
Reporting and Work Relationships
- The General Office Assistant will report to the Country Director in close collaboration with the Administration Officer.
Required Experience
- Bachelor’s degree in business administration, Business Management, or any related field.
- At least two years experience in a similar position with an international organization.
- Strong computer skills and experience in MS Office applications and database management
- Internet skills include the use of e-mails, group messaging, and information-gathering
- Proficiency in English, both in verbal and written communication.
Please apply on the official website using the link(s) below
Apply here
