- As the Executive Assistant to the CEO, you will be a key member of our team, responsible for managing the CEO’s schedule, coordinating meetings, and handling various administrative tasks.
Job Description:
- Are you a highly organized and proactive individual with exceptional communication skills? Are you ready to support the CEO of a dynamic deep-tech startup in a role that is crucial to the company’s success? If so, we are looking for an Executive Assistant with international experience to provide top-notch support to our CEO and Executive Team as needed. Your role will be instrumental in ensuring the CEO’s time is optimized and that the company operates smoothly.
Key Responsibilities:
- Calendar Management: Efficiently manage the CEO’s schedule, prioritize appointments, and coordinate meetings, both internal and external. Ensure the CEO is well-prepared for meetings and events.
- Communication: Act as the primary point of contact between the CEO and internal/external stakeholders. Handle email correspondence, phone calls, and messages with professionalism and discretion.
- Travel Coordination: Arrange travel logistics, including flights, accommodations, and transportation, for the CEO’s business trips and conferences.
- Document Management: Organize and maintain important documents, files, and records. Draft, edit, and proofread documents as needed.
- Meeting Preparation: Prepare meeting agendas, materials, and presentations. Attend meetings when required, take minutes, and follow up on action items.
- Expense Management: Track and reconcile expenses, ensuring accuracy and adherence to company policies.
- Event Planning: Assist in planning and coordinating company events, including team meetings, conferences, and special gatherings.
- Ad Hoc Tasks: Handle ad hoc projects and assignments as directed by the CEO, which may include research, data analysis, and special initiatives.
Qualifications
- Bachelor’s degree or equivalent experience.
- Proven experience as an executive assistant or in a similar role, preferably supporting C-level executives.
- Exceptional organizational and time-management skills.
- Strong communication skills, both written and verbal.
- Proficiency in office software and tools, including Microsoft Office Suite and scheduling software.
- Discretion and the ability to handle sensitive and confidential information.
- Attention to detail and a proactive mindset.
- Ability to work independently and take initiative.
- Flexibility to adapt to changing priorities and a fast-paced work environment.
