DREAMS Data Officer at Centre for Health Solutions – Kenya (CHS)

CHS/HR/STP/DDO/005/202

Overall Job Function

To oversee data management, verification, analysis, and reporting at the sub-county level while providing data accountability and ensuring an effective and efficient flow of reports from the site level to the program level.

Key Responsibilities

• Support DREAMS data cleaning and monitoring of data entry into the DREAMS data capture systems through regular data quality audits for quality client management and reporting.
• Consolidate, validate, and merge databases sent from the wards to ensure the availability of clean and up-to-date databases.
• Conduct routine (quarterly) data quality assurance assessments on intervention M&E tools, client records, and electronic databases to ensure data completeness, accuracy, and consistency. Sample at least 30% of the data forms for validity checks with what is already entered in the database(s) during supervision
• Participate in the preparation of data-related standard operating procedures (and update them periodically). also train program and data management staff on the same
• Coordinate, supervise, and mentor the data management team (including field data collection teams) to ensure up-to-date skills in data management through on-the-job training as required and monitor the progress of the team
• Perform various data analyses and generate weekly and monthly data reports, data dashboards, and tables as required, to track implementation progress at the program level
• Maintain an up-to-date and clean internal data asset library, data management plans, and syntaxes for complex data analysis.
• Implement and enforce regular data security activities such as storage, backups, archiving, user administration, and resolving queries that arise.
• Prepare monthly/quarterly/annual, and ad hoc reports within the agreed timelines.
• Support the implementation of web-based and mobile DREAMS-specific solutions to facilitate real-time data transmission and reporting
• Participate in data review meetings and the validation of web-based tools and registers
• Support the team in the utilization of database insights and data
• Generate AGYW priority lists and share them with relevant team members
• Carry out any other duties as may be specified by the supervisor

Qualifications and Requirements

• Diplomas in, Health records, Statistics, Biostatistics, IT, and other related fields
• Two (2) years of experience in a similar position
• Analytical and conceptual skills
• Ability to extract data from systems
• Decision-making skills
• Good interpersonal and communication skills
• Good report-writing skills
• Relevant computer skills (Microsoft Word, Excel, PowerPoint)
• Monitoring and Evaluation skills