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Accounting jobs

Finance Assistant – Dadaab at Kenya Red Cross Society

Overall Purpose

The Finance Assistant will be responsible for providing effective financial and administrative support services including, processing and ensuring payments are made in a timely and appropriate manner within established time limits, ensuring easy retrieval of accounting documents as well as timely reporting for the Dadaab refugee operations.

Duties and Responsibilities

  • Assist the finance officer with the accountancy, financial monitoring and control of budgets of projects in compliance with Finance & Donor requirements
  • Assist in project progress tracking and preparation of project financial reports as per the donor and organizational requirements.
  • Follow up with the projects for the monthly receipt of the financial returns, both soft and hard copies, and conduct the first check, reporting any findings to the Project Accountant
  • Ensure that all expenses as per the financial returns have been entered correctly into the Organization’s systems.
  • Ensure that all procurements were in line with policy and procedures with the relevant supportive documents provided.
  • Ensure that all project expenditure authorization process is as per the approval matrix.
  • Follow up with the projects to ensure that the monthly cash requests, bank reconciliations and BVAs from the projects are received as per the agreed upon timeframes.
  • Conduct the first check of the monthly cash requests alongside the approved budgets, the expenditure to date in the project BVAs and activity plans.
  • Prepare the necessary documents for bank transfers in consultation with the finance officer.
  • Prepare quarterly cash requests and forecasts
  • Assist the finance officer. in processing the periodical cash transfers to the projects
  • File and label all payments/receipts (invoices, receipts and cover documents) in the appropriate finance files
  • Prepare liquidation/expenses reports and attach all relevant supporting documentation for verification and approval
  • Assist with audit preparation including running financial statements, retrieving documents, preparation of audit files plus supporting documentation.
  • Actively participate in resource mobilization, asset verification and proper management of the organization’s resources and assets.
  • Perform any other duties as may be directed by the management/line manager.

Minimum Qualifications

  • Relevant university degree or equivalent qualification in finance or accounting
  • Accounting qualifications such as CPA, ACCA or equivalent
  • Minimum of 2 years relevant professional work experience.

Knowledge, skills and languages

  • Skills in computers (Windows, spreadsheets, word-processing, and accounting packages.
  • Preferred knowledge of accounting concepts, financial management and use any Accounting Software preferably Microsoft Dynamics Navision
  • Ability to engage discretely and tactfully with internal and external stakeholders.
  • Knowledge in Proposal writing and development will be an added advantage

Please apply on the official website using the link(s) below

Apply here

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