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Accounting jobs

Finance Assistant at Center for Domestic Training and Development

Job Summary

  • We are seeking a diligent and detail-oriented Finance Assistant to join our team, focusing on reporting and compliance functions within the finance department. Working under the supervision of the Finance Officer, the Finance Assistant will play a key role in ensuring accurate financial reporting, adherence to regulatory requirements, and compliance with organizational policies. The ideal candidate should have strong analytical skills, experience with financial reporting, and a solid understanding of compliance standards.

Responsibilities:

Financial Reporting:

  • Assist in the preparation and submission of financial reports to internal and external stakeholders, including management reports, donor reports, and regulatory filings.
  • Ensure timely and accurate reporting of financial data in compliance with organizational policies and procedures.
  • Support the finance team in the month-end and year-end financial closing procedures, ensuring all accounts are accurately reconciled and financial statements are prepared in a timely manner.
  • Assist in the development and implementation of reporting processes and procedures to improve efficiency and accuracy.

Assist in Maintaining Financial Records and Documentation:

  • Ensure the accuracy and completeness of financial records, including income, expenses, and transactions.
  • Support finance team in consolidating and arranging of financial documents, making retrieval efficient and audit- ready.

Support the Finance Team in Processing Invoices, Receipts, and Payments:

  • Collaborate with team members to handle the timely processing of invoices from vendors and service providers.
  • Verify receipts and facilitate the smooth execution of payment disbursements, maintaining a record of transactions.

Data Gathering and Analysis:

  • Collaborate with various departments to gather financial data and information for reporting purposes.
  • Support the Finance Manager in analyzing financial data and preparing variance analysis reports.

Compliance Monitoring:

  • Assist in monitoring compliance with regulatory requirements and internal policies, including but not limited to tax regulations, grant agreements, and funding restrictions.
  • Maintain up-to-date knowledge of relevant regulatory requirements and reporting standards.

Audit Coordination:

  • Assist in coordinating internal and external audits, including preparing documentation and responding to audit inquiries.
  • Conduct regular reviews of financial transactions and records to identify and address any compliance issues or discrepancies.

Process Improvement:

  • Assist in the development and implementation of controls and procedures to ensure compliance with financial regulations and organizational policies.

Requirements:

  • Bachelor’s degree in Accounting, Finance, Business Administration, or related field.
  • CPA II or equivalent qualification.
  • Previous experience (2-3 years) in finance or accounting, with a focus on reporting and compliance.
  • Strong understanding of accounting principles and financial reporting standards.
  • Demonstrated ability with quick books and other financial reporting software’s.
  • Excellent analytical and problem-solving skills, with the ability to interpret financial data and identify trends.
  • Knowledge of regulatory requirements related to NGO financial reporting.
  • Strong attention to detail and accuracy in financial reporting and documentation.
  • Excellent communication and interpersonal skills, with the ability to work collaboratively in a team environment.
  • Ability to manage multiple priorities and deadlines in a fast-paced environment.
  • Commitment to maintaining confidentiality of financial information.
  • Experience working in a non-profit organization or government agency with reporting and compliance requirements.
  • Experience with grant management and reporting.

Method of Application

Qualified applicants who meet the above qualifications are invited to submit a cover letter illustrating their suitability against listed qualifications. Provide a detailed curriculum vitae or resume with names and office emails of three referees (to be contacted for reference checks) and salary expectations to the H/R at: [email protected] Deadline for submission is 21st February 2024.
Do not attach any other documents.
Please note that due to the high volumes of applications, only short listed applicants meeting the above requirements will be contacted.

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