Finance Officer- PMI REACH Malaria- Kenya at PATH

Responsibilities:

• Monitor budgets and keep project management updated about spending against project budgets.
• Assist in ensuring monthly approval of payroll; monitor funds balances, and conduct; bank account reconciliations.
• Ensure compliance with all USAID and PATH policies, practices, and regulations; advise project staff on donor requirements.
• Analyze project expenses, including partner financial reports, on a monthly and quarterly basis.
• Prepare monthly financial projections, forecasts and cash requests.
• Coordinate input for the annual work plan and budgeting process with the project team.
• Support procurement of in-country commodities and other project equipment as needed, in collaboration with REACH Director of Finance and Administration.
• Support project team to identify and ensure that necessary approvals are secured.
• Process and review payment vouchers for advance requests. Track outstanding advances and follow up to ensure all are cleared on timely basis and in line with PATH’s financial policies.
• Respond on a timely basis to all suppliers’ inquiries, reconcile all the suppliers’ statements with PATH’s records and update the Director of Finance and Administration on any discrepancies.
• Respond to staff inquiries on a timely basis on any financial issues.
• Carry out monthly Bank Reconciliations.
• Process and review payment vouchers for supplier’s payments, posting transactions in Business World.
• Support follow-up on receipts from service providers for VAT reports to USAID as needed. Ensure that Foreign Tax reports are accurate and submitted on time by CSOs.
• Support internal and external audits including monitoring completion of corrective action.
• Support property and asset management including IT, equipment, transportation and insurance.
• Support procurement processes in Business World and follow up to ensure that they are delivered on time with required specs.
• Plan for all logistics required for CSOs trainings/Workshops.

Required skills and experience:

• Bachelor’s degree or higher in accounting or business-related field.
• Full CPA-K qualification
• Minimum of five years in an administrative and financial management position in an international organization, USAID experience preferred.
• Experience in developing, monitoring, and reporting on complex budgets.
• Thorough knowledge of applicable USAID rules and regulations.
• Proficiency in Ms Office applications including word and excel, hands on work experience with QuickBooks-Multi currency and payroll processing.
• Experience in managing project funds, preparation of bank reconciliations, financial statements, and financial reporting and data analysis, auditing, and taxation.
• Able to work as part of a team and to build strong working relationships.
• Excellent attention to detail, sound planning and organizational skills, and problem-solving skills.
• Analytical approach to work and strong time management skills
• Ability to communicate effectively both orally and in writing.
• Strong work ethic, resourcefulness, integrity, credibility, and dedication to PATH’s mission.
• Professional proficiency in English required.