About the job
Goblis Group is a cluster of professionally managed companies diversified across a wide range of businesses. We are determined to build high-performance social enterprises with our own local experts and thus create the best investment prospects for our investors. We aim to create an opportunity by establishing social enterprises that can make an impact on the communities of interest and, as well, invest in promising companies with a high level of growth potential. Through these investment opportunities, we drive the realization of innovative ideas that create an impact on the society we operate in through social investments and gain profit from the success of these ventures.
We are currently looking for a qualified and experienced person (a resident of Kenya) to fill the position of Finance Administration Assistant. Reporting to the MANAGER and being a member of a Senior Management Team (GOBLIS GROUP), the successful candidate will be responsible for all Human Resources and Administrative functions within the organization. The position holder will also be one of the leader of the Finance department. S(he) will provide leadership to a team of professionals, support staff and ensure the highest level of performance.
Job Information
Location: Thindigua, Kiambu Road
Contract Duration: 12 months, subject to renewal
Position: Full-time
Starting time: February 2024
Main Roles & Responsibilities
- Main lead in the preparation of financial statements, which includes, but is not limited to, the preparation and timely posting of all financial records into the company ERP system, and to include all the petty cash journals, bank vouchers, general journals, accruals, prepayments, and all other necessary information in the preparation of up-to-date financial records.
- Generation of daily, weekly, monthly, quarterly, yearly, and any other ad hoc financial reports to include income & expenditure reports, balance sheets, ratio analyses, bank reconciliations, cash flow reports, and board reports.
- Document and maintain complete and accurate supporting information for all financial transactions
- Custodian of all financial assets and ensuring safe custody of such through the generation of periodic reports for banks, petty cash, fixed assets, and other general assets owned by the company.
- Analyze business operations, trends, costs, revenues, financial commitments, and obligations to project future revenues and expenses or to provide advice.
- Develop and implement an up-to-date filing system and record-keeping of financial information, e.g., invoices, receipts, check copies, payment vouchers, petty cash requisitions, and disbursements, ensuring they are appropriately approved and safely kept as per company policy.
- Provide assistance on company compliance in matters relating to tax and other regulatory requirements by the government and other organizations and government bodies, e.g., the Communications Authority, Kenya Revenue Authority, and the Central Bank of Kenya.
- Facilitating in the Administration of regular supplier payments made from time to time in a timely manner to ensure business continuity and minimal disruption of services
- Prepares regular and timely invoices, sends them to clients, and follows up on payments.
- Prepares debtors and creditors circularization and makes follow-up with clients to ensure that outstanding amounts are paid in good time as per agreed creditors or debtors days.
- Process payments and ensure that credit management is kept to a bare minimum.
- Develops and establishes systems to reduce and keep expenses at a bare minimum by analyzing business operations, trends, costs, revenues, financial commitments, and obligations.
- Assistance in the development, maintenance, and analysis of budgets and variances that create a spending plan for the company’s resources.
Key Responsibilities and Duties:
Human Resource
- People manager of the organization. Assist in the development, review, and implementation of all HR management tools throughout the employee lifecycle, from recruitment to offboarding.
- Drive employee engagement initiatives, including regular surveys.
- Plan and coordinate recruitment processes.
- Ensure proper onboarding of all staff in the organization.
- Develop training schedules and ensure capacity building across the organization. opportunities for internal and external capacity building. appraisals
- Manage GOBLIS GROUP staff leave records and ensure that leave requests are submitted and filed.
- Ensure proper management of payroll and the administration of staff benefits and allowances.
- Ensure all staff statutory deductions are submitted promptly.
- Manage, with the GOBLIS GROUP, the disciplinary and grievance handling processes.
- Administer the performance system for the GOBLIS GROUP.
- Ensure proper record management, including the management of staff files.
- Manage all related HR communications, especially the HR email account.
- Review and enhance internal HR manuals and policies.
- Ensure safety and security requirements as per Kenyan law and GOBLIS GROUP policies are implemented.
- Ensure compliance with the Kenyan Labor Law.
Administration:
- Supervise the proper management of organizational assets and office maintenance.
- In charge of / supervising all administrative aspects of the organization.
- Ensure travel management is being processed in alignment with procurement.
- Supervise proper stock-keeping management.
Financial reporting and budgeting
- Oversight of the overall process of financial transactions
- Coordinate, monitor, and review regular internal organizational budget development and expenditures as well as external donor budgets in line with policies and guidelines.
- Ensure timely provision of accurate monthly financial reports, both internally for the management as well as externally for the shareholder requirements.
- Supervise the financial team in making payments, the bank reconciliation process, and petty cash management.
- Implement the recommendations from internal and external auditors.
- Ensure strict adherence to GOBLIS GROUP procurement guidelines.
Being member of GOBLIS GROUP
- Supervise and lead the Finance Team
- Participate in GOBLIS GROUP’s meetings, deliberations and decision-making
- Represent the organization on different forums
Essential criteria and qualifications:
- Bachelor’s Degree in accounting, finance, HR or related field;
- Certified Public Accountant or CPA-K holder;
- A minimum of 3 to 5 years of experience managing financial and contractual aspects for funded international development projects;
- Significant experience with project financial management, including financial controls, accounting, reporting and audit;
- Ability to work across various teams with excellent interpersonal skills and demonstrated ability to build consensus, including demonstrated experience managing and supervising financial, administrative, and procurement personnel;
- Familiarity with grants management, including demonstrated knowledge of rules, regulations, and reporting requirements;
- Experience with computerized accounting and strong organizational and leadership skills;
- Strong analytical and computer skills, with an emphasis on budget and financial analysis;
- Excellent oral and written English and Swahili fluency is required, along with excellent communication skills.
- Fluency in English and Kiswahili (both oral and written).
- Strong computer skills and experience working with accounting software.
- Experience liaising with a range of stakeholders regarding financial and administrative issues.
- Excellent interpersonal skills and the ability to work in a team.
- Ability to work independently, prioritize tasks, and take initiative.
- Strong attention to detail and problem-solving skills.
- Honest, meticulous, responsible, and well organized.
- Strong work ethic and commitment to financial accountability and transparency.
- Finance knowledge (for example, CPA (2) or equivalent) is an added advantage.
- Experience working with the non-governmental sector will be an advantage.
How to Apply
All our staff are expected to strive for excellence, collaborate, and communicate while ensuring full commitment to integrity. This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
At GOBLIS GROUP, we value diversity, and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, color, race, marital status, or any other status or characteristic protected under applicable law.
Application process:
Qualified candidates are invited to send one PDF of their cover letter, CV, contact information for three references, and salary expectations to [email protected]. Only prequalified applicants will be contacted for interviews.
