Logistics Officer at Still I Rise

Department: Programs

Direct Supervisor: School Director

Contract: Fixed Term (Renewable)

Compensation: Competitive, based on experience

Starting Date: Immediate

Job Description

We are now seeking an open-minded, thoughtful and creative Logistics Officer.

Main Responsibilities

• Responsibility for the smooth running of all school operations relating to logistics, including but not limited to procurement, contracts, maintenance, renovation, asset and transportation;
• coordinating, consolidating, and ensuring smooth implementation of and adherence to logistic and security procedures and providing logistical support to the food program and all sanitation aspects.
• Responsibility for all the renovations and maintenance of the school, including requesting quotations, negotiating, and implementing contracts related to renovation work, plumbing, structural and mechanical repairs.
• Ensuring all insurance policies, safety plans and protocols are compliant with national and internal rules and regulations
• Asset management: carry on regular inventory activities; tracking and reporting of movement of all items; schedule regular maintenance; record disposal and donation.
• Overseeing all aspects relating to school transportation including upkeep, all safety aspects, routine maintenance and management of driver personnel
• Assisting the Deputy Principal to bi-annually review, update and create modified risk assessments and security plans with the support of the  Programs Director
• Procurement, purchasing and management of all goods and supplies including school equipment and materials in accordance with Still I Rise internal procedures
• Carry on scheduled market assessment
• Carry on comparative bid analysis  and set up of contracts and framework agreements with suppliers
• Managing all expenses including rental fees, utilities and related expenses of the school plus all associated buildings rented by Still I Rise, in accordance with Still I Rise internal procedures
• Participating in monthly finance and progress report meetings with senior management
• Leading training workshops, including first aid and emergency protocol walk-throughs during onboarding of new team members and also running workshops, in these specific areas, for the entire team on an ongoing basis,
• Coordinating and supervising auxiliary staff including personnel such as drivers, cleaners, security and kitchen staff
• Organizing periodic distributions to the students such as hygiene, food etc on a needed basis

Essential Skills:

• Degree in Purchasing, Logistics and supplies or its equivalent
• Fluent knowledge of the English language- written and oral
• Ability to adapt to a changing environment and handle multiple priorities.
• Commitment and willingness to work in a challenging environment
• Passion, drive and dedication to our cause
• Experience in accounting and financial management and planning.
• High level of accountability over work.
• Provision of creative solutions and ways of seeing
• Ability to advise and mentor team members
• Competent in negotiation and problem solving
• Experience in team management.
• Excellent communication and organizational skills, both written and spoken
• Excellent interpersonal skills
• Strong IT skills including use of MS Office, Google Drive and Slack.
•  Experience working in a non-profit environment
•  Full Drivers license

Desirable Skills:

• Previous experience in project coordination, administration or working in the humanitarian field
• Experience in the education sector
• Experience working with a refugee population
• Experience working with teenagers
• Fluency in Swahili and English