Latest Job Openings at Islamic Relief Kenya

Reporting To:

Communications Coordinator

Qualification

• Undergraduate degree in Communications, Journalism, Film Production or related field, with at least 3 years of experience in a Communications role,
• Not less than least 3 years of experience in a Communications role, preferably in a humanitarian organization.
• Technical experience of the following, to a high standard: – Videography including corporate/humanitarian videos, corporate/humanitarian photography and editorial skills. Significant experience of all elements of the video and photo production process – creative briefing, storyboarding, pre-production, post-production.

Location: Nairobi 30% (with frequent travel to field offices – 70%)

Purpose of Department:

The Communications Department is responsible for public communications of Islamic Relief Kenya (IRK), supporting and facilitating the communications work of field offices across Kenya. The department’s responsibilities include brand protection and reputation management; development and dissemination of audio-visual media materials to communicate the need and impact of IR’s work, editorial management of IR publications, digital media platforms (IRK website and social media platforms), marketing and media activities, internal communications; and visibility.

Job Purpose:

The Communications Assistant supports the Communications Department to act effectively on requests for media material project reporting, global campaigns and fundraising efforts. The postholder provides support in developing compelling video, photographic content and information/case studies to promote Islamic Relief Kenya’s work. The Communication assistant will be working directly under the supervision of the communications Coordinator. The Communications Assistant assists in creating content briefs for producing compelling written, video and photographic collateral to serve the needs of IRK. This includes but is not limited to collecting and capturing the community needs and success stories of the transformative impact of BREAC Project. The Communications Assistant will ensure the timely capture of case studies demonstrating how donors’ money is being utilised to benefit those in need based on the communication plans of projects. The postholder will give project needs special attention by working independently (or with a freelancer) to film, photograph and edit visual and audio content to professional standards. The postholder continuously looks for new, creative and cost-effective ways to produce compelling content for a range of multi-media platforms.

Duties and Responsibilities:

• Communication Planning, Implementation and Reporting
  • Support the implementation of an effective communications strategy that follows the IR guidelines and donor requirements.
  • Support efficient planning and management of communication work undertaken in the field offices in line with projects’ Detailed Implementation Plans (DIPs), as well as continuously adapting to the risks and opportunities posed by both internal and external changing environments.
  • Participate and contribute in partners’ coordination forums and further prepare a catalogue of partners in Wajir.
  • Ensure timely submission of project reports as per IR and Donor requirements.
  • Ensure compliance with the requirements of the IR’s Social Media Policy, IR Writing Style, and other relevant policies.
  • Assist in timely submission of communication material for project reporting.
  • Prepare monthly activity cash request for facilitation by the Finance Department
• Media Product Development – Collecting, and developing compelling multi-platform offline and online collateral
  • Support the team in conducting documentation of project progress through high quality photography and videography production.
  • Offer support to Communications Department in writing, editing and distributing content for a wide range of audiences and contexts, including case studies, briefs, articles, website content, newsletters, press releases, lessons learnt and impact publications.
  • Work closely with field-office programming staff to ensure powerful stories, best practices and lessons learned of the work that IR does are being chronicled with complementary video and photography.
  • Support project staff with presentation design and critical eye for data visualization communication.
  • Liaise with graphic designers and other vendors to develop and produce visibility material including IEC and promotional materials, and banners, t-shirts, IEC and promotional materials.
  • Ensure branding and style compliance, in observance of communication policies and guidelines across all materials.
  • Abide by brand guidelines that guarantee a coherent look and feel for all communication.

Digital Engagement

• Support the expansion of digital dissemination outlets for information sharing such as websites, social media, videos, data visualizations, infographics, emails listservs, and local media.
• Support Communications Department in managing SEO-friendly website content of IRK and edit for consistency and accuracy.
• Assist Communications Department in creating, editing and posting creative content on IRK’s Twitter, Facebook, Instagram and YouTube platforms to promote the work of IR in Kenya.
• Support Communications Department in maintaining a collection of photos, graphics, infographics, raw video footage to use in various digital content.
• Actively build relationships with key media people at the field level to raise IRK’s profile. Coordinate responses to incoming media inquiries, review of press releases, and relevant news coverage monitoring.

Qualification and Experience

• Undergraduate degree in Communications, Journalism, Film Production or related field, with at least 3 years of experience in a Communications role, preferably in a humanitarian organization.
• Technical experience of the following, to a high standard: – Videography including corporate/humanitarian videos, corporate/humanitarian photography and editorial skills.
• Significant experience of all elements of the video and photo production process – creative briefing, storyboarding, pre-production, post-production.
• Proficient in Microsoft Office, Content Management Systems and social media platforms.
• Sound portfolio of media-related work
• Experience in collaboration to engender positive relationships with internal colleagues and external bodies.

Knowledge and Skills

• Ability to write as well as develop photographic and video collateral in an inspiring, accurate and descriptive manner, that brings its reader/donor into proximity with beneficiary communities.
• Excellent knowledge of and familiarity with software for video editing and photo editing.
• Proficient in Microsoft Office, content management systems, and social media platforms.
• Excellent written English
• Attention to detail.
• Strong team-working and able to work in a collaborative manner.
• Good communication and interpersonal skills.
• Good ability to work calmly under pressure to tight deadlines and balance competing priorities.

Personal attributes

• Is committed to integrity and IR Values, upholding the highest standards in conduct.
• Desire to serve in a humanitarian and development INGO, serving beneficiaries.
• Willingness and ability to travel extensively and frequently to field offices.
• Strong emotional intelligence and resilience, and able to maintain composure – acting in a calm way in difficult situations.
• A positive demeanour / disposition, and able to overcome setbacks.
• Is highly flexible and able to adapt to changing situations and priorities.

A learning attitude and a continuous improvement philosophy

Note: Please note that this recruitment, shortlisting will be done on a rolling basis.

Reporting To:

Field Coordinator – Wajir County

Qualification

• Bachelor’s degree in civil engineering or its equivalent from a recognized university or a Higher National Diploma from recognized national Polytechnic;
• Knowledge and skills in use of engineering design software’s; AutoCAD, ArchiCAD, and related Add-Ons – MANDATORY.
• Not less than 3 years’ experience of WASH projects. Experience in ASAL Counties will be an added advantage

Location

Wajir County 100%

JOB PURPOSE

The WASH & Environment Officer will be responsible for the Planning, Design, and Implementation of all Civil and Structural activities/interventions of the project. The officer is responsible for the supervision of the technical team (if any), contractors/consultants and furthermore contribute to assist the organization in the technical supervision of WASH/Environment & related activities; and specifically support the Project Coordinator with the overall technical field support for the planning and coordination of construction and rehabilitation works. Including: –

• To assist in designing, organizing, planning, following up and supervising all the technical field activities of the projects regarding WASH, Environment & other structural works-construction and rehabilitation works.
• To liaise and coordinate all the technical activities related to construction and rehabilitation works in the field with the local authorities, Partners, the community representatives and other agencies and stakeholders engaged in these sectors across the project sites.
• To manage, guide and supervise the technical WASH/Environment team, Contractors and Consultants.

DUTIES AND RESPONSIBILITIES

• Planning, Design, Implementation and Reporting 30%
  • Planning and design of WASH/Environment activities of the projects as required/assigned.
  • Ensure the proper implementation of all WASH/Environment activities related to construction and rehabilitation works that is timely and in coherence with the project work plan and specifications.
  • Organize, manage, and supervise on a daily basis the WASH operations in the field through field visits and provide needed technical support to project team.
  • Provide support and coordinating with contractors and/or suppliers of the WASH/Environment works and items.
  • Provide technical guidance and expertise to the contracted service provider in charge of the works.
  •  Inform the project manager about any potential technical modification occurring during the work implementation and require its formal approval by the same.
  • Provide upon request assistance to the implementation of the others project activities
• Technical Support
  • Provide technical input to prepare or adapt technical drawings and designs of WASH/Environment activities, as required by the project and according to standard guidelines or codes.
  • Responsible for the design, establishment of work specifications and quotation, follow-up and evaluation of activities related to the construction of WASH infrastructures in public institutions and communities.
  • Prepare and/or revise bill of quantities (BoQs), technical drawings and work plans related to the construction and rehabilitation works to be undertaken within the project implementation period.
  • In general, provide technical input to the project manager to prepare or revise the technical documentation in every necessary tender dossier.
  • Provide input to prepare and to draw reports on the technical team’s activities as required or assigned
  • Prepare and keep track of work schedule and progress of the implementation of construction and rehabilitation activities in the field and share the documents with the Area manager and/or MEAL Unit
  • Report to and discuss with the Area Manager/WASH Coordinator on regular base any technical issues of the field activities which may have a direct impact on the general implementation of the project or of the organization’s activities in the area.
  • Development and submission of quality Donor and programmes reports are required.
• Monitoring and Evaluation
  • Provide input to develop activities’ monitoring evaluation accountability and learning tools
  • Collect, analyze, and interpret all technical data concerning the WASH activities to support the project.
  • Ensure together with the technical field team the proper monitoring and evaluation of all construction and rehabilitation works executed by the contracted service providers and provide regular feedback to the project Manager
• Coordination
  • Planning, organization and follow up of the community mobilization in target communities on issues related to of construction, operation and maintenance of WASH facilities in schools.
  • Establishing relationship with project beneficiaries, community leaders and other community groups-while managing emerging issues, including conflicts.
  • Formation and training of community Groups for project sustainability-such as Water and Environment   users, Hygiene, and sanitation Groups etc.
  • Participate in sectorial coordination meetings at local when requested by the line Manager.
  •  Keep herself/himself as well as the technical team up to date on sector working groups and local authorities’ news, reports, recommendations, requirements, etc.
  •  Quickly react to changes – of any kind – in the field and its context in which the WASH activities are being implemented, inform immediately the senior management about them, and contribute to finding proper adjustments
  • Coordinate with other WASH actors and stakeholders in the field.

PERSONAL SPECIFICATION

Education Qualifications and language

• Bachelor’s degree in civil engineering or its equivalent from a recognized university or a Higher National Diploma from recognized national Polytechnic
• Knowledge and skills in use of engineering design softwares; AutoCAD, ArchiCad, and related Add-Ons – MANDATORY
• In-depth skills and knowledge in all aspects of engineering
• Understanding of Water, Sanitation and Hygiene promotion interventions
• Excellent English language skills (written and spoken);

Essential Knowledge, skills, and Experience

• Not less than 5 years’ experience of WASH projects. Experience in ASAL Counties will be an added advantage
• Good Project Cycle Management, reporting and documentation skills
• Experience in working in unsecure zones with knowledge in Standard Operation Procedures
• Knowledge of International and National Standards/policies governing WASH programmes i.e SPHERE and Water Act 2002
• Experience in solar systems, boreholes, shallow well development works
• Proven WASH project implementation and management skills
• Experience of drafting and writing project documents or proposals,
• Experience of INGOs system in the same field,
• Experience in developing linkages with INGOs, Government agencies, Institutional donors and other stakeholders,
• Experience of working in culturally sensitive areas thereby managing circumstances through high level of diplomacy and tact.
• Demonstrated ability for strategic thinking and analysis
• Proven technical competencies in planning, design, and implementation of WASH programmes as well as sound financial skills (e.g., budgeting),
• Experience of work with a team in a multi-cultural environment in emergency and development settings and good team leadership,
• Positive and ability to build consensus in problem solving,
• A focus on results, balanced with a sensitive and honest approach to people.

Desirable Knowledge, skills, and Experience

• Programmatic expertise on the following themes: Integrated Sustainable Programmes, humanitarian interventions, DRR, gender issues, conflict, sustainable livelihoods etc
• Experience of working and providing support from a distance
• Strong computer skills (Design Packages, MS Word, MS Excel, MS Access, MS Power Point, MS Project, SPSS).
• Sympathetic with aims, values & objectives of Islamic Relief.

Note: Please note that this recruitment, shortlisting will be done on a rolling basis.