The CEO of a medium-sized professional services firm requires an executive assistant responsible for providing comprehensive support to the CEO and firm stakeholders.
This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with high professionalism and confidentiality.
***The role is restricted to those with current or previous experience as Executive Assistant for a CEO.
PRIMARY RESPONSIBILITIES
• Provide sophisticated calendar management for CEO.
• Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.
• Arrange and handle all logistics for meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes
• Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization, including: assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports
• Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO, including those of a highly confidential or critical nature.
• Anticipate the CEO’s needs in advance of meetings, conferences, etc
• Coordinate CEO outreach activities
• Follow up on contacts made by CEO to cultivate ongoing relationships
• High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, community leaders, donors, and funded partners.
• Make appropriate, informed decisions regarding priorities and available time.
• Ability to complete a high volume of tasks and projects with little or no guidance.
• Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
• Able to maintain a high level of integrity and discretion in handling confidential information.
• Excellent judgment is essential.
• Ability to switch gears at a moment’s notice.
WORK ENVIRONMENT
Thrive in an intense, do-it-yourself, start-up environment.
BENEFITS
This position is an outstanding opportunity for a highly motivated executive assistant to assume a pivotal role in the evolution of a fast-growing, highly respected organization. As such, compensation for this role is competitive.
Please submit your application letter together with CV, KCSE, degree and professional training certificate, plus testimonials to [email protected]. Applications will be accepted and reviewed until the position is filled.
