Senior Records Management Officer at Special Economic Zones Authority (SEZA)

REF: SEZA/HR/2023/12/6
Job Description
Duties and responsibilities

• Ensuring security of information, documents, files and office equipment
• Supervision of the registry; sorting and classifying documents for filing.
• Storage, updating and maintenance of personnel records and file index
• Controlling opening of open, confidential and secret files
• Custody and Maintenance of SEZA documents; ensuring security of information and Records in a registry/archives.
• Ensuring mail are received, sorted, opened, and dispatched and related registers are maintained
• Planning appropriate office accommodation for registries;
• Ensuring that file movement records are updated and maintained; overseeing security of files and documents;
• Ensuring receipt and proper dispatch of mails;
• Digitizing Authority’s documents for circulation and archiving.

Requirements for Appointment

For appointment to this grade, an officer must have at least:

• Bachelors Degree in Information Science Management, Records Management or any of the Social Sciences plus a Certificate in Records Management/Information Management or other relevant and equivalent qualifications from a recognized Institution;
• Supervisory Course lasting not less than two (2) weeks from a recognized institution
• Proficiency in computer applications.
• Fulfilled the requirements of Chapter Six of the Constitution