Cluster Accountant at World Vision Kenya

Key Responsibilities:

Financial Reporting and Analysis

• Post financial data transactions into the accounting system.
• Consolidate and submit accurate project funding requests.
• Ensure timely preparation and review bank reconciliation statements.
• Prepare and consolidate accurate financial analysis for management decision making.
• Prepare Core/Logframe Combined Financial Reports.
• Ensure timely review and recording of Employee Expense Reports.
• Ensure timely review and reconciliation of the balance sheet items.
• Consolidate periodic Cluster compliance reports.

Planning, Budgeting & Budgetary control

• Prepare accurate Program budgets
• Ensure accurate and quality budgets are uploaded into existing databases and systems.
• Ensure compliance with grant guidelines and other standards
• Participate in proposal writing and grant budget development.
• Conduct financial analysis for management decision making.
• Monitor and timely communicate changes on Project Budget and Actuals System (PBAS) commitment.
• Develop realistic cash flow forecasts in line with the plans.

Risk Management

• Ensure Finance and administration risks for the Cluster are identified, recorded in Riskonnect and mitigation measures put in place.
• Provide timely support and coordination to all Finance and Accounting related internal and externa audits
• Ensure timely implementation of Finance and Accounts audit recommendations in the Cluster
• Ensure adherence to internal controls and WVK Policies as relates to Finance and Administration are adhered to by all staff in the region and any non-adherences are noted in a timely manner for correction and process improvement
• Ensure timely production and review of monthly report to address any variances in a timely manner.

Cash Management, Payments and Coordination

• Ensure maintenance of up to date records of cash disbursement.
• Cash flow management to ensure compliance with target low.
• Ensure timely supplier invoice payment and staff disbursements.
• Coordination of all accounting functions in the cluster.
• Provide technical support and leadership to staff within the Cluster.

Office Administration.

• Ensure that the Cluster is safe for occupation as per OSHA requirements and regulations.
• Coordinate facilities management at the Cluster office by supervising outsourced service providers including security and janitorial services
• Ensure equipment are properly maintained and operated optimally.

Asset Management

• Ensure assets are properly tagged and recorded in the asset register and in Sunsystem within the Cluster.
• Support the Programs in asset acquisition, management and disposal.
• Liaise with the security department and the cluster office driver to ensure motor vehicles are used as per WVK policies.
• Review motor vehicle summary reports from the cluster driver on a monthly basis to ascertain proper usage and efficiency.
• Consolidate and review the Cluster asset register and share with Regional Office on quarterly basis.
• Ensure accurate information for fleet, real estate and insurance is provided to the RO annually for updating Real Estate and Assets Management (REAM) portal.

Local partners’ capacity building.

• Conduct financial assessment of potential local partners.
• Build financial management capacity of local partners for competence and risk reduction
• Review MOUs and funding agreements to ensure soundness.
• Ensure timely funding of the local partners
• Review financial reports and transactions
• Monitoring the local partners to ensure compliance and for process improvements
• Other responsibilities as may be assigned

KNOWLEDGE, SKILLS AND ABILITIES

• Bachelor of Commerce, Economics, Accounting or Finance, Business management/ Administration or related degree
• Fully qualified Accountant – CPA (K).
• Strong budgetary and financial management and analytical skills
• Minimum of 4 years relevant experience.
• Knowledge of Sun system is an added advantage.
• Ability to lead a multi-cultural team with an empowering and outcome oriented approach.
• Proficiency in written and spoken English.
• The person must be results oriented, able to handle public relations, able to satisfy stakeholders and a team player.
• Good interpersonal, organizational and management skills.
• Integrity, commitment and respect for diversity.
• Computer literate.