FINANCE ASSISTANT
DUTIES AND RESPONSIBILITIES
1. Payable Management
• Keeping track of all payments and expenditures. purchase orders, invoices, and statements.
• Manage cash flow and liquidity to ensure the organization’s operational needs are met.
• Optimize investment strategies and financial resources.
• Paying vendors by scheduling paychecks and ensuring payment is received for outstanding credit. • Preparing and handling payments due to suppliers.
• Raising purchase orders and processing payments.
• Issuing and checking invoices, receipts, and debit/credit notes.
2. Debt Management
• Recommending and initiating the process of cancellation of unpaid invoices.
• Recommending legal action on delayed and unpaid invoices.
• Preparing debtor’s performance report.
• Demanding outstanding payments through: Writing demand letters , Telephone calls , Personal visits , Liaising with company’s legal team on debt recovery measures.
3. Operation management
• Maintain a fixed assets register.
• Conduct monthly and quarterly account reconciliations to ensure accurate reporting and ledger maintenance.
• Develop financial management mechanisms (including controls) that continuously minimize financial risks and fraud.
4. Risk Management
• Identify and assess financial risks and implement strategies to mitigate them.
• Maintain a robust system of internal controls to safeguard assets and ensure accurate financial reporting.
5. Systems
• Stay updated on financial technology trends and implement innovative tools and systems to improve financial processes and efficiency.
6. Reports
• Reconciling processed work by verifying entries and comparing system reports to balances.
• Summarize current financial status by collecting information, and preparing balance sheets, profit and loss statements, and other reports.
• Prepare monthly, quarterly, and annual accounts that present the company’s position in line with generally accepted accounting principles.
• Filing of statutory returns. VAT and Statutory deductions such as PAYE, NSSF, NHIF and Housing levy with accounts team.
• Preparing scheduled management reports as required.
REQUIREMENTS
• At least a bachelor’s degree in accounting or finance.
• A Certified public accountant (CPA-K) qualification
• Minimum of 3 years of finance and accounting experience preferably in a logistics supply chain environment.
• Proficiency with QuickBooks Online and excellent Excel skills.
If you are confident that you fit the role profile, please forward your detailed CV quoting the job title ‘’Finance Assistant’’ on the email subject. NB Kindly state your salary expectation in the CV. Due to the large volumes of applications we receive, only shortlisted candidates will be contacted.
Your application to reach us not later than 20th November 2023 midday.
How to Apply:
Send your application to [email protected]
