Summary of position
- The HR/Admin Officer is responsible for supporting the development and implementation of HR initiatives and as well as supporting the administration functions at base level.
Engagement
- Secures collaboration amongst staff and management on Base level HR policy, practices, approaches and projects.
Delivery
- Support the staff on the understanding and compliance of HR policies.
- Support the development and implementation of HR initiatives at the base level.
Essential job roles:
Maintain updated HR files
- Creating HR files for all new employees;
- Ensuring staffs provide all relevant documentation and sign all required HR policies
- Keep the employees files up-to-date
- Archive HR files when necessary
- Ensure up-to- date payroll files
Participate in the HR Administration
- Managing the staff data base and ensuring its accuracy
- Leave management for the base
- Preparing ACF identity cards for new employees at the base
- Monthly reporting for the base
Participate in the HR projects and in the management of HR issues
- Following up with supervisors on pending appraisals for the basis.
- Collecting and compiling and keeping an up-to-date record of all the completed appraisals.
- Participating in the management of HR project Data analysis.
Participate in the Base Recruitment
- Collecting Recruitment Request Forms and advertising these through Relief web
- Participating in HR interviews for lower-level positions at the base
- Conducting reference checks for selected candidates
- Managing the HR induction program for new employees at the base
General Administrative Support
- Updating the Centre’s contact list i.e. telephone, email addresses and skype.
- Maintain office running supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
- Coordinate with the Logistics officer on all ground transport for staff.
- Manage administrative matters for transit staff such as visas, vaccinations etc.
- Support in Flight booking of the staff when needed
- Supervise Office and Expats Guest House cook and cleaners.
- Perform related duties as assigned by your line manager
Supervisory responsibilities
- Day to day supervision of the cook and cleaner
- Conduct their performance appraisals and setting of objectives
Requirements
Required Qualifications
- Bachelor’s degree in business administration, HR, Economics or related. or diploma with relevant professional experience.
- At least five (4) years’ experience in a similar role.
- International NGO experience is an added advantage.
Required Skills & Experience
- Excellent people management, analytical, problem solving, negotiation, interpersonal and communication skills;
- Demonstrated ability to work effectively in an individual capacity and as part of a team and an ability to multi-task;
- Confidentiality, accountability, integrity and ability to handle sensitive situations;
- Fluent in both spoken and written English;
- Proven competency in the use computer applications;
