Program Assistant at The Center for International Health, Education and Biosecurity (CIHEB)

Job Summary

The Program Assistant will be responsible for the coordination of the KENPHIA II activities in close collaboration with the Senior Program Manager. This role will involve closely engaging with the Survey Secretariat, to streamline activities and ensure that timelines are met. This position will be based in NASCOP office, Nairobi.

Roles and Responsibilities

• Working closely with the KENPHIA II secretariat to schedule and communicate the monthly calendar of activities including meetings both virtual and physical
• Work with the secretariat to support meeting logistics, such as booking of boardrooms, registration of participants etc. for in-person meetings within NASCOP.
• Support coordination and monitor planned activities in line with the work plan and serve as a liaison between NASCOP and CIHEB Kenya for ensuring deliverable of defined KENPHIA II outcomes.
• Support the secretariat in preparation and sign off of KENPHIA II official communication such as Memo’s in close collaboration with CIHEB Kenya
• Support coordination of NASCOP team during survey implementation including coordinating and scheduling of external monitoring activities, vehicle logistics, payments and procurement.
• Working with the secretariat to draft meeting agenda and minutes
• Support the secretariat in closely monitoring the work plan and safekeeping of all related KENPHIA II documentation within NASCOP

Qualifications

• Degree in development-related course Project Management/Social Sciences/Administration.
• Experience managing health-related donor-funded programs will be an added advantage
• Good computer skills with proficiency in Microsoft packages
• Good organizational skills
• Sound interpersonal and liaison skills as well as a team player
• Excellent planning and organizational skills
• Good communication and facilitation skills
• Must be a self-motivated and reliable person who can work with minimal supervision