Assignment Information
Assignment Title:
Project Finance Assistants (2 positions)
Cluster/Sector Humanitarian Development
Duty Station Turkana and Kitui Counties
2. About ADRA Kenya
ADRA Kenya (the Adventist Development and Relief Agency Kenya) is a faith-based agency that
strives to demonstrate God’s love and compassion. We work to change the lives of people in
need so profoundly so that they can help themselves and create positive change around them.
3. Job Description (Summary)
Under the direct supervision of the Finance Manager, the position will be responsible for:- (1)
Project payments (2) Expenditure reports tracking and verification (3) Posting of transactions
(4) Filing and record keeping (5) Budget monitoring and control (6) Account reconciliations (7)
Field office administration.
4. Specific Tasks
• Verify and ensure complete and proper documentation of field activity-related
payments.
• Initiate B2C MPESA transfers to project participants in a timely manner.
• Track and ensure that all project participants to whom payment is due are paid.
• Track and ensure prompt submission of expenditure reports/surrenders by field staff
upon completion of an activity.
• Verify the expenditure reports/surrenders for correctness and completeness.
• Post approved transactions into the SUNPLUS accounting system.
• Prepare Admin/Project reconciliations.
• Prepare Bank/MPESA accounts reconciliations.
• Ensure completeness of JV documentation for filing.
• Scan journal vouchers complete with support documentation and file in sharepoint
• Promptly file hard copy Journal vouchers into clearly labelled box files.
• Obtain and file acknowledgement document (receipt or otherwise) for all payments.
• Ensure assets register and inventory listing is updated and reconciled with ledger.
• Ensure Staff personal accounts are cleared every month as per policy.
• Support in preparation of activity cash flow projections in liaison with the technical
project staff.
• Support in monitoring the project burn rate for optimal performance
• Supervise the office custodian
• Ensure cleanliness of office block and the compound• Ensure utilities and office supplies are in constant supply as much as possible.
5. Desired Competencies and Minimum Qualifications
Education::
University degree in Accounting or Finance and/or Professional
qualification in accounting.
Experience At least one (3) year’s experience in accounting in an NGO setting.
Competencies &
CapabilitiesExcellent communication skills (written and oral) and interpersonal and
analytical skills.
Proven ability to interpret and implement policies and guidelines
Solid organization and time-management skills and keen attention to
detail, especially in managing multiple tasks and keeping clear records.
Ability to manage varied functions both in the field and the office.
Proficiency in MS Office suite and excellent typing skills.
Team-player
6. Application Procedure
Suitably qualified and interested candidates should submit their applications through
www.adra.ke by November 3, 2023, at 5.00 p.m. Applications sent through e-mail or any other
means will NOT be accepted.
