- They will support compliance, and the expectation is for a strong collaboration with all country office staff members. This role will be offered on a three(3) year fixed term contract, subject to availability of funding and will be based in Nairobi, Kenya.
- The Finance and procurement Officer position requires resolute fiduciary responsibility of all financial resources and high professional standards with a willingness and ability to enforce compliance with GAIN and donor policies and procedures. They will be responsible for consolidating the purchase of all items, the program teams with the procurement status of items requested and support in the procurement process.
Key Responsibilities include:
- Support the implementation of financial operations systems in accordance with GAIN policies and procedures while keeping within donor requirements. This includes systems for Cash Flow management, consolidation of accounting information, internal controls, financial reporting, financial record keeping, grant management and compliance.
- Ensuring all transactions for the month are recorded accurately and deadlines set by the global finance team are met.
- Work with the project teams to ensure travel per diems and reimbursements are performed within GAIN policies and procedures and reconcile staff debtors accounts monthly.
- Consolidate procurement plans for the purchase of equipment, services, and supplies for projects and monitoring the procurement process.
- Research and evaluate potential suppliers as well as create and maintain professional relationships with existing vendors and suppliers.
- Preparation of standard bidding documents, with terms and conditions of the tender
About you
- The ideal candidate should have experience supporting an entire country office in processing and recording of payment transactions. Experience in procurement especially on preparation of standard bidding documents, procurement planning and budgeting. Ability to handle country project teams’ procurement requests in a timely manner.
- The post holder ideally should have an understanding in following up on subaward- compliance issues, audits, and documents. They should be a team player and agile to handle multiple project requests. Previous experience within the non-profit sector will be an asset.
- The candidate should have an education background in accounting or a relevant business field. Minimum of CPA 3 or other relevant accounting qualification with experience in accounting, bookkeeping, or cashiering, including experience with double-entry accounting preferably in an international NGO.
