Key Responsibilities:
- Organizational support for Project Leaders and Principals, (supporting approximately 4 individuals depending on level of seniority).
- Communication interface to clients and consulting team, primarily for Principals and Partners.
- Independent schedule and travel planning, including monitoring travel days.
- Handling of incoming and outgoing mail and e-mail.
- Generation and punctual submission of timesheets and other expenses.
- Documentation of client projects, presentations, and invoices, including invoice tracking.
- Compilation of proposals and presentations in collaboration with Visual Services mainly for Principals and Project Leaders.
- Organization of meetings and events.
- Provide vacation cover to other Executive Assistants as needed.
- Where appropriate prepare and circulate meeting agendas and materials, attend meetings, take, and distribute meeting notes, follow up on action items.
- Organize and maintain electronic filing system.
- Answer, screen and forward incoming calls to the appropriate individuals.
- Providing exceptional customer service by addressing inquiries, answering questions, and assisting with various requests from visitors and clients.
Qualifications:
- Must have a relevant bachelor’s degree.
- Must have experience working in a Multinational or big four audit firm.
- Between 3 – 5 years of experience as assistant in a similar position (ideally for executives in a professional service firm)
- Excellent spoken and written English.
- Competent, professional bearing and dealings with clients and co-workers.
- Willingness to think creatively and take on responsibility.
- Independent, structured work style and assertiveness.
- Flexibility, dedication, and ability to work under pressure.
- Absolute integrity, discretion, and sense of responsibility.
- Coordination, organizational, and improvisational talent.
- Pleasant, polite manners, and charisma.
