Main Duties and Responsibilities
- Ensuring efficient traffic flow within the port by preparing port activity plans & schedules,
- Preparing documentation at the Port for smooth transfer of cargo to CLC,
- Collecting KPA invoices for settlement and organizing for KPA gate pass through kwatos and ICMS,
- Coordinating movement of cargo in liaison with transporters,
- Attending to port related queries and providing up to date information in regards to cargo movement from port to yard,
- Assisting port assistants in following up cargo movement from port to yard,
- Reconciliation of cargo transfers and ensuring safety and security of cargo,
- Taking charge of staff administration in the section including shifts, leave scheduling and performance matters,
- Updating clients on real time basis on their cargo status,
- Controlling and approving fuel, flexi and overtime,
- Adhering to all relevant documentation for transfer of containers/cargo as required by KPA, KRA and other government agencies,
- Overseeing billings from ICD and liaising with Accounts Payable Officers at CLC for payment, reconciliations, and claims and follow up,
- Preparing daily port activity reports and circulate to management,
- Ensuring adherence to statutory requirements for cargo release at the port,
- Ensuring compliance with OHSE requirements by all staff working in the department,
- Providing prompt and accurate documentation of cargo movement as per approved procedures and policies,
- Liaise with shipping companies, customs authorities, port workers, and other stakeholders
- Assist in the development of the port’s annual budget,
- Monitor expenses and ensure cost-effective operations
- Performing any other duties as may be assigned from time to time.
Knowledge and Skills Required:
The job holder must possess;
- Bachelor’s degree in a business-related field in Freight Management / Logistics) or equivalent,
- Diploma in Clearing and Forwarding,
- Minimum of 5 years of experience in port operations,
- Knowledge in Kwatos and ICMS is an added advantage,
- Should have thorough knowledge of the relevant industry/sector as well as knowledge of regulatory requirements affecting the relevant sector,
- Should have strong analytical and be result oriented,
- Must have high standards of integrity and ethical practice,
- Must be capable of functioning effectively both as a team player and a team leader,
- Should have problem solving and decision-making abilities,
- Should demonstrate ability to identify and respond to risk areas within the department,
- Should have effective people management and conflict resolution skills
