Position: County Finance Assistant
Supervisor: Country Finance and Administration Manager
Location: Migori and Busia Counties, Kenya
No Required: 2 (1 Migori and 1 Busia)
Overall, Purpose:
The major purpose is to support the Country Finance and Administration Manager in collecting the required information from county sites for processing payment of sub-county spraying staff in addition to observing proper accounting procedures, systems, and internal controls in Sub-County field stations.
Responsibilities:
- Assist in developing a database of all field staff involved in the county
- Ensuring that the daily work logs are completed and submitted by team leaders and
- Obtains and maintains personal information from all county spray teams which is used in administering their pay g., ID number, telephone numbers, etc.
- Compile team member payroll data and other records to ensure the timely and accurate disbursement of payments; calculate wages and pay adjustments in the payroll
- Assist in review of the financial data from field stations by verifying the accuracy of information/support documentation and reasonableness of
- Organize the financial document filing system for the
- Ensure payments are processed in a timely manner as per the payment
- Communicate with finance clerks via email and phone to ensure information required for payments is captured and processed
- Research and resolve any payroll or vendor payment
- Data entry on payroll and vendor registry
- Provide high level of customer service to all staff and external vendors of the
- Maintain strict confidentiality as it relates to all
- Aid in generating ad hoc reports from multiple financial
- Assist in verifying and processing
- Perform other ad hoc projects duties as assigned by
- Always ensure adherence to COVID 19 mitigation
Required minimum qualifications, skills and abilities.
- Training in accounting/finance or its equivalent preferably CPA (K)
- Additional 1 year experience working as an account clerk in a busy professional
Knowledge, Skills, and Abilities:
- Proficiency in English and
- Knowledge of payroll processing and reporting
- Excellent levels of numeracy and computer literacy
- High accuracy and productivity
- Strong organizational skills
- Financial services operations or administrative experience a plus
- Must have the ability to multi-task.
- Working knowledge of Microsoft Outlook, Word, and Excel
- Strong presentation and facilitation skills
- Ability to use spreadsheets and other accounting
- Strong interpersonal skills and ability to work in a
Desirable
- Ability to work with minimal
- Willingness to reside within the Sub County of
- Willingness to work for 6 days in a week (Monday to Saturday).
- Strong organizational and interpersonal skills and ability to work in a team-oriented
