Job Summary
The Senior Executive Assistant will be responsible for managing the day-to-day activities of the CEO and ensuring daily administrative needs are met promptly and efficiently. Should have extensive experience supporting top-level executives, proficient in managing complex schedules and handling confidential information. Dedicated professional committed to ensuring seamless executive operations and facilitating strategic initiatives
Duties and Responsibilities
- Maintain the CEO’s complex schedules, and diaries, coordinating meetings, logistics, and international conference calls, preparing agendas, taking minutes, and making necessary travel arrangements
- Liaise with key stakeholders to resolve queries/complaints raised by internal and external clients, suppliers, etc.
- Prepare, collate and hand in all necessary information required by the CEO prior to any meeting or interaction
- Assist in the coordination and execution of special projects, as assigned by the executives
- Consistently build and maintain relationships with key stakeholders for the purpose of working together to support the CEO
- Support delivery of CEO initiatives, via management of trackers to ensure success within the agreed timelines
- Ensure to keep the CEO up to date with daily, weekly and monthly reports of pending actions
- Follow-up on the completion and submission of relevant reports from key stakeholders
- Timely and professional responses to and report outcomes of ad hoc projects, business issues, client requests stakeholder requests, etc. that impact the business
- Prepare reports, presentations, speeches, etc. on behalf of the CEO
- Serve as a point of contact between the executives and various departments, clients, and suppliers
- Anticipate the needs of the executives and proactively address them
- Prepare and reconcile expenses for the CEO
- Conduct research, collect and analyze data to prepare reports and documents for the CEO when required
- Communicates with the Board of Directors and coordinates the full life cycle arrangements for their meetings from arrival to departure.
- Provide support to all directors and senior management team when required
Minimum Requirements and Competencies
- Bachelor’s Degree in any Business Discipline
- 7+ years’ experience in an Executive Assistant role preferably supporting C-level executives
- Ability to manage senior executives in the organization
- High levels of integrity and confidentiality
- Proven ability to streamline processes and enhance efficiency in fast-paced environments.
- Able to handle sensitive information with integrity and confidentiality.
- Strong written and verbal communication skills.
- Exceptional organizational and multitasking abilities, with keen attention to detail
Method of Application
Interested candidates should send their comprehensive CV and cover letter to [email protected] indicating on the email subject the position they are applying for by 15th October 2023.
