Job Statement:
Responsible for managing financial records, processing invoices, and coordinating administrative tasks, will ensure efficient operations, enabling the organization to focus on delivering high-quality healthcare services.
Key Responsibilities:
- Handling all clearance and coordination with freight agents.
- Coordination and follow-up with all suppliers.
- Timely and accurate submission of tenders.
- Impeccable time management of both yourself and all staff members.
- Efficient and productive work standards and demand the same from staff.
- Assist in daily order processing and banking during busy times and managing the same daily (i.e being a part of what you are managing on a need basis as well as an audit function of the same).
- Maintaining neat company records files and monitoring the same.
- Managing stock reconciliations and stock takes on a quarterly or more frequent basis.
- Planning for stock to ensure no stock outs using a systematic and regular stock control and monitoring system.
- Managing all accounting functions including payroll, other statutory deductions, VAT returns and refunds, etc.
- Handling all tax issues.
- Managing petty cash.
- Managing debtors continuously and doing on-site collections when necessary to improve and maintain the company’s debt position.
- Coordination and follow-up with company accountants.
- Preparing travel budgets and checking on the authenticity of receipts provided.
- Able to ensure and oversee the smooth transfer of manual invoicing to a software system encompassing all related modules.
- Managing all HR-related issues, including leave days, staff welfare, recruitment, and contract preparation.
Requirements
- A strong administrator and experience in managing a small team an asset.
- Able to take charge and get things done within the team.
- Organized and able to ensure productivity from the entire team as well as manage own work.
- Complete proficiency with computers and packages.
- The ability to self-manage without reminders is key.
- Ability to travel within the region.
- Driver’s License an asset.
- Ability to put in more time if necessary and ensure the same from staff members.
- A good communicator on all levels.
- Attention to detail and quality on all levels of processing, and company communication both written and verbal.
- Proactive and able to add value to the team.
- Experience in the accounts field of at least 2 years
- Knowledge of tax submissions online
- ACCA or CPA preferred
