Job Purpose/Objective
The Supply chain/Admin volunteer is responsible for maintaining the interior of the IRC Samburu Office in the condition required by the lease agreement and ensuring cleanliness of the office & compound. As well, they will provide support in Admin, Reception & Procurement Dept.
Key Responsibilities
Supply Chain/Admin Volunteer duties:
- Sits at the reception desk and receives visitors.
- Forwards information by receiving and distributing communications; collecting and mailing correspondence; copying information.
- Maintains supplies by checking stock to determine inventory levels; anticipating requirements; placing and expediting orders; verifying receipt; stocking items; delivering supplies to workstations.
- Maintains equipment by completing preventive maintenance; troubleshooting failures; calling for repairs; monitoring equipment operation.
- Ensures proper filing of all documentation that needs to be filed.
- Ensure timely collection of utility bills for payment.
- Prepares monthly payment requests for office drinking water, office milk and any other payment requests for administration department.
Procurement and Warehousing:
- Assist with procurement requests emanating from the IRC Samburu Office through tracking, scanning and follow up for approvals.
- Receives and records all invoices and delivery report received from the warehouse & Suppliers and distribute to relevant department.
- Leads in store releasing of the necessary items for the IRC Samburu Office.
- Advise the Supply Chain Officer/Field Manager on procurement-specific issues or improvements.
- Ensuring that procurement services are carried out in accordance to IRC Kenya and donor-specific polices.
- Routine communication, coordination, and planning with the relevant requesting staff / programs regarding the order and delivery of supplies.
- Ensuring that all Supplies, services, and equipment’s required are delivered in time.
- In liaison with the driver, collects items from the warehouse for the office use.
Others:
- Attend to any other duties or tasked delegated by the supervisor or designate.
Qualifications
- Holder of Diploma/Degree or equivalent in purchasing, supplies and management in business Management, Supply Chain management / computer literate.
Required Experience & Competencies:
- At least 1 years’ experience in procurement administration, preferably with a non- governmental or humanitarian international organization.
- Strong interpersonal skills and ability to communicate clearly, coupled with ability to influence through negotiation skills.
- Demonstrated people skills.
- High sense of integrity
- Good writing and organizational skills
- Excellent computer skills and experience working with procurement software’s.
- Cultural and diversity sensitivity, commitment and an understanding of the values of IRC and the principles of equal opportunities.
