About the job
Constanter is a private charitable foundation that was established by the Brenninkmeijer family business owners and is based in Switzerland. Constanter’s mission is to promote respect for human dignity, sustainability and social justice by collaborating with people and institutions to realise objectives for the common good.
The Finance and Administration Officer is responsible for delivering high quality local office operations support encompassing facility management, office management, local housekeeping, local risk and compliance, external providers of services (Tax, Legal, HR, IT etc), human resources administration, finance and accounting.
KEY RESPONSIBILITIES
- Supports the local team with office management tasks, such as travel, agenda, logistics, events and badges.
- Monitors and executes daily office operations in congruence with global policies, rules and processes, and local regulations.
- Ensures and monitors third parties’ services for facility management and maintain an overview of the local contracts and suppliers.
- Acts as liaison for local IT support and ensures that IT equipment is acquired and in place.
- Supports the team with basic HR related tasks, country specific HR administration and local induction for new employees.
- Ensures security, health and safety compliance in cooperation with Global Security and local regulatory, including organizing annual medical check-ups and preparing documentation for the annual visit of the health and safety officer.
- Responsible for the payment of invoices, bookkeeping and preparation of monthly bank reconciliation statements
- Provides support with the preparation of the local annual operating budget and ensures monthly monitoring and analyses of variances.
- Supports the execution of local audit by providing necessary documentation and information.
- Manages and oversees office petty cash and prepares petty cash expenses reconciliation; oversees employees expenses settlements and keeps track of corporate credit cards; keeps track of locally incurred expenses portfolio-related (for appropriate bookkeeping and reporting to Global Finance).
- Creates and embeds local operational processes in cooperation with office operations colleagues with the objective to improve efficiency locally and within office operations globally.
KEY COMPETENCIES
- Planning and organizing; Determining goals and priorities effectively and stipulating the time, activities and resources required to achieve the set goals.
- Adaptability; Maintaining effectiveness by adapting to changing circumstances, tasks, responsibilities and people.
- Customer orientation; Investigating customer wishes and needs and acting accordingly; anticipating customer needs; giving high priority to service and customer satisfaction.
- Initiative; Recognizing opportunities and acting on them; self-starting rather than waiting passively to see what happens.
- Judgment; Drawing correct and realistic conclusions based on the information available.
- Decisiveness: Active decision-making; committing oneself by expressing opinions, taking action
REQUIRED QUALIFICATIONS
- A minimum of 5 years’ experience in office/facility management.
- Experience working in an international environment.
- Experience with HR and operational processes is desirable.
- Chartered Accountant with background in IFRS and Kenya GAAP
- Experience with Microsoft Dynamics 365FO is a plus.
ADDITIONAL INFORMATION
Of course, it is a two-way street, which means that we offer not only a competitive salary but we believe in a healthy work-life balance. This is what you can expect from us:
- The salary range for this job is between 2.050.000 and 4.600.000 KES annually
- 25 vacation days
- Fixed term 24-month contract, with possibility of extension.
- Full-time employment (40 hours/week)
- Hybrid working opportunity. We aim for a 40/60 office/home work balance.
- Wish to extend your holidays but don’t have any more vacation days left, you can work up to 10 days from any location in the world (we don’t cover travel and lodging though 😊)
- A valid work permit is required
- An (online) assessment can be part of the recruitment process.
- Reference checks are part of the final hiring procedure.
To apply; please upload your CV in English. An (online) assessment can be part of the recruitment process. Reference checks are part of the final hiring procedure. We retain the prerogative to close the vacancy upon reaching an adequate number of submissions.
This position can only be based in Nairobi, Kenya.
In case of relocation this will be at your own expense.
