Duties and Responsibilities
- Assisting in the management and organization of CEO calendar by scheduling appointments, meetings, engagements and daily activities including running errands.
- Coordinating office activities, operations and ensuring cleanliness of Office premises.
- Act as liaison between the director’s internal and external parties including clients, suppliers and staff.
- Managing an active calendar of meetings and appointments for the director.
- Prioritize and follow up on issues and concerns addressed to the CEO including those of a sensitive or confidential nature and determine appropriate course of action.
- Maintain schedule of key contributors of the director’s project and tasks.
- Arrange travel schedule and prompt reservations for the director
- Maintain cleanliness of the office and work stations, Procurement of office tea and snacks.
- Maintaining a proper filing system for service level agreements.
- Coordinate office activities and operations to secure efficiency and compliance to company policies.
- Manage phone calls and correspondence (e-mail, letters, packages etc.)
- Track stocks of office supplies and place orders when necessary.
- Receiving and directing guests to respective offices.
- Renewal of Business and other Statutory Certificates and Payments like the County, KRA and personal bills. Procurement of general office supplies and stationery.
- Managing and controlling petty cash.
Skills and Qualifications
- 3-5 years of working experience as a Personal Assistant
- Bachelors Degreee in any Business related field
