Duties And Responsibilities
- Ensure all Accounts Payables are treated in line with PATH policy and project guidelines.
- Liaise with project teams to ensure timely and accurate closure of project payment requests.
- Check and validate payment requests and invoices ensuring appropriate supporting documentation for audit trail.
- Perform accurate data entry in the ERP in accordance with GAAP and PATH policy.
- Prepare payments and ensure accurate banking entries.
- Perform assigned bank roles in alignment with PATH policy.
- Ensure financial transactions are recorded in line with PATH policy.
- Reconcile all suppliers’ statements with ERP ledger balance records and close any discrepancies.
- Review and approve staff travel expenditure reports and reconciliation.
- Perform monthly reconciliation of the Accounts Payable ledger.
- Perform monthly bank reconciliations including Mobile money (Mpesa).
- Perform month end tasks as per schedule of responsibilities provided by the Finance Manager.
- Prepare accurate DA1 forms and ensure delivery to US Embassy. Provide support for any follow up actions.
- Maintain a clear physical and online storage system for DA1 forms prepared and submitted.
- Support in audit including preparing audit schedules and retrieval of documents.
- Support staff training on accounting and finance manuals/policy.
- Provide ad hoc training to project teams on financial requirements.
- Liaise closely with the Nairobi office Finance officer.
Required Skills
- Professional accountancy qualification (Certified Public Accountants – CPA, Association of Chartered Certified Accountants – ACCA, or equivalent membership of a recognized professional accountancy organization in good standing).
- A minimum of 3 years of experience in a busy NGO finance department. Experience with USAID funded projects will be an added advantage.
- Demonstrated experience with Enterprise Resource Planning software. Hands on experience in Business World software will be an added advantage.
- Ability to work effectively with the project teams
- Excellent interpersonal and communication skills.
- Professional level of oral and written fluency in English.
- Must have legal authorization to work in Kenya.
