The International Planned Parenthood Federation (IPPF) is a global sexual and reproductive health (SRH) service provider and one of the leading advocates for universal access to sexual and reproductive health and rights (SRHR) for all. IPPF is a worldwide movement of 120 national organizations, referred to as Member Associations, working with and for communities and individuals. These member associations are the leading civil society providers of contraception in 89 of 120 countries. And in 64 of those 89 countries, IPPF is the only large scale international provider. Collectively, member associations delivered more than 1 billion cumulative services between 2016 and 2022.

Headquartered in Nairobi, Kenya, the overarching goal of IPPF Africa Region (IPPFAR) is to increase access to SRHR services to the most vulnerable youth, men, and women in sub-Saharan Africa. To reach this goal, IPPFAR works with local civil-society organizations, governments, the African Union (AU), regional economic commissions (RECs), the United Nations, among others, to expand political and financial commitments to SRHR in Africa. IPPFAR tackles the continent’s growing SRH challenges through a network of Member Associations (MAs), strategic partners and volunteers in 42 countries. For more information, please read our 2022 profile (in English and French) here.

Role Purpose

The Procurement Assistant is responsible for working with the AOC, Supply Chain and Procurement and supporting improvement in logistics and procurement functions.

Role Deliverables:

• Manage procurement processes including request for quote, invitation to bid or request for proposal, receipt of quotations, bids or proposals, their evaluation,
• Launch and control bids proposal before sending them to the Bid Committee. Prepare and raise all purchase orders relating to purchase
• Start payment process for all
• Follow the payment process until the payment is done and the process
• Handle procurement requests related to staff travel, accommodation, translation, interpretation, and
• Search of
• Ensure procurement files are accurate and records follow Procurement manual and donor
• Provide support in ensuring all suppliers/service providers invoices are scrutinized, recorded, and promptly accounted for into the
• Support data collection on potential sellers that fulfil requirements and fill in the suppliers’ data
• Track statuses of purchase orders based on organisational

• Undertake any other reasonable duties as may be requested by the

Key Skills/ Expertise:

• Understanding of the local market, local legislation related to contracts, suppliers, contractors and business requirements and tax regulations, legal aspects of contracting and contract
• Knowledge of SAP NetSuite software
• Good negotiating skills with suppliers
• Computer literate in Word, Excel, PowerPoint
• Capacity to function well in a team and contribute effectively to team
• Subscribe to IPPF’s Policies, Mission, Vision, and values and IPPFAR’s, Procedures, rules and regulations
• Ability to maintain high level of confidentiality
• Willingness to travel if deemed necessary by the
• Focus on continuous improved results/performance
• Sound
• Initiative and ability to work independently as well as a member of a team
• Flexibility and willing to work outside normal working hours when the exigencies of service so demand
• Speak French or English as a first language and have some knowledge of the other
• Demonstrate an understanding of and commitment to safeguarding in a local and international
• Demonstrates ability and willingness to work in a diverse, multicultural, multilingual and intergenerational environment that is anti-racist and respectful of
• An intersectional (pro) feminist passionate about sexual reproductive health care rights +
• Supportive of people’s rights regardless of sexuality or gender identity/expression and supportive of worker’s rights and access to health care in sex

Competencies:

• PROFESSIONALISM: Knowledge of (related field). Demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of

• TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team

• PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time

• COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly

interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

Interested individuals should submit an application form in the IPPFARO CV form and a 1-page cover letter to: [email protected] with the job position you are applying for as the subject of the email by 30 September 2023. Please note that IPPFAR will not consider applications that are not done in the requested format.

IPPF is an equal-opportunity employer. As a leading global human rights organization focused on equality, empowerment, ending discrimination, and poverty eradication, we internally reflect social justice principles. We, as IPPF, strongly oppose racism in all its forms and resolutely go for a cultural change that will shift the existing imbalances in power and process.

Applications are particularly encouraged from women, persons living with disability, and candidates openly living with HIV.

IPPF is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all employees, volunteers, contractors and partners to share this commitment. Anyone employed with IPPF agrees to sign and adhere to IPPF’s Code of Conduct and Safeguarding (Children and Vulnerable Adults) Policy.

IPPF has been made aware of various fraudulent vacancy announcements circulated via e-mail from websites falsely stating that they are issued by or in association with IPPF. These correspondences, which may seek to obtain money from the recipients of such correspondence are fraudulent and IPPF does not charge a fee at any stage of the recruitment process (application, interview, meeting, processing, training or any other fees).

IPPF is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all employees, volunteers, contractors and partners to share this commitment. Anyone employed with IPPF agrees to sign and adhere to IPPF’s Code of Conduct and Safeguarding (Children and Vulnerable Adults) Policy.

Apply On The official website Using The Link Below

Apply here