Job Purpose:
To stock, manage and supply Pathology & Radiology consignments, Medical/Surgical, Food & Beverage, Engineering, CAPEX and General stores items required by various hospital-wide, Outreach and University Centre users. Accurate reporting of inventory held within respective areas of responsibility.
Responsibilities:
- In charge of the assigned warehouse and/or Sub Store
- Service material requests from end-users.
- Ensure accurate, timely and complete posting and updating of transactions in the system, accurate and timely issue of items.
- Stack Items safely and neatly i.e., identifiable, and traceable.
- Ensure there are no stock outs by pre-empting the purchaser on items running low on stocks.
- Recommend optimum quantities of items to be replenished.
- Receiving of inventory from vendors against Purchase Orders, verifying quantity and quality.
- Accurate and on-time receiving and verification of invoices and forwarding to Finance for processing.
- Assist in maintaining minimum stock days.
- Verify the quality of goods received from vendors/Warehouses/Sub stores.
- Follow up on issues that end users have not accepted.
- Adhere to the FEFO method of stock movement.
- Manage a minimum value of expiries and items being obsolete.
- Take part in quarterly stock takes.
- Reporting; Ensure daily submission of checklist, Monthly on-time submission of bulk SPR for inventory replenishment, slow moving inventory, approved disposal forms and QVR reports.
- Any other duties that may be assigned by PSCMD Supervisor, including support in the role of Purchase Assistant.
Qualifications and Skills Requirements:
- Business-related Diploma or Certification.
- Membership to the Chartered Institute of Purchasing & Supply (CIPS) or Chartered Institute of Logistics (CILT) or Kenya Institute of Supplies Management (KISM) will be an added advantage.
- At least two years of work experience in a related field/work environment
- Proficiency in working with MS Office – MS Excel and MS word
- Ability to work in a team
- Excellent customer service skills and customer focus,
- Excellent interpersonal/ communication skills
- Attention to detail and problem-solving skills
- Has initiative and is proactive
- Ability to lift heavy boxes, climb and bend
- Knowledge of warehousing/stocking
