Scope of Work:
- The HR & Procurement Officer will report to the HR & Admin Specialist and Procurement Specialist.
Qualifications and requirements:
- Bachelor’s degree, Business Management, Business Administration, Economics, or any related field.
- Three or more years ‘experience in Human Resource and Procurement.
- Strong knowledge in Non-governmental, Not-for-profit organizational operations.
- Proficiency in all Microsoft Office applications.
- Excellent communication skills, both verbal and written.
- Excellent problem-solving skills.
- Exceptional interpersonal relations skills.
Human Resources:
Employee Records Management:
- Maintain and update employee records, including personal and employment information.
- Ensure compliance with record-keeping requirements and data confidentiality.
Benefits Administration:
- Supporting the implementation of HR initiatives and systems.
- Assist with benefits enrollment, changes, and inquiries.
- Collaborate with HR team to address employee benefit-related concerns.
General HR Support:
- Respond to employee inquiries and direct them to the appropriate HR team members.
- Support onboarding of new hires.
Procurement:
Purchase Order Processing:
- Assist in creating and processing purchase orders.
- Coordinate with suppliers to ensure timely delivery of goods and services.
Vendor Management:
- Maintain vendor information, including contact details and contracts.
- Assist in evaluating vendor performance and compliance.
Inventory Management:
- Assist in tracking and recording office inventory.
- Coordinate with relevant departments to replenish stock as needed.
Expense Tracking:
- Monitor and record procurement-related expenses.
- Assist in reconciling invoices and resolving discrepancies.
Documentation and Compliance:
- Filling of all procurement documents
Other Responsibilities:
- Support the development of project budgets and provide input on HR and procurement related costs.
- Participate in project team meetings and provide updates on HR and procurement activities.
- Support other administrative functions, as needed.
