JOB ADVERTISEMENT – ADMINISTRATION SECRETARY
Location: Kabati
We are seeking an energetic and capable administration officer to assist us with office
administration. In this role, you will be responsible for processing documents, maintaining
databases, and liaising with the public. You may also be required to manage office supplies.
Administrative Secretary Responsibilities:
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• Reporting to management and performing secretarial duties.
• Processing, typing, editing, and formatting reports and documents.
• Filing documents, as well as entering data and maintaining databases.
• Liaising with internal departments and communicating with the public.
• Directing internal and external calls, and emails to designated departments.
• Arranging and scheduling appointments, meetings, and events.
• Monitoring office supplies and ordering replacements.
• Assisting with copying, scanning, emailing, note-taking, and travel bookings.
• Preparing facilities and arranging refreshments for events, if required.
• Greet and welcome partners, donors, and other visitors to the office in a friendly
and professional manner.
• Maintain a tidy reception area and ensure it is well-stocked with necessary materials
(e.g., brochures, forms).
• Demonstrate a willingness to learn and adapt to new tasks, technologies, or
responsibilities.
• Undertake various errands and tasks outside the office as required.
• Ensure timely completion of assigned errands.
• Observing the best business practices and etiquette.
Administrative Secretary Requirements:
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• Secretarial Diploma.
• Formal qualification in office administration, secretarial work, or related training.
• 1-2 years of experience as an Administrative Secretary would be advantageous.
• Advanced proficiency in managing documents, spreadsheets, and databases.
• Working knowledge of printers, copiers, scanners, and fax machines.
• Proficiency in appointment scheduling and call forwarding systems.
• Excellent written and verbal communication skills.
• Exceptional interpersonal skills.
Interested candidates should send their application letters, detailed CV and copies of
credentials and testimonials to [email protected]
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