What We Can Achieve Together
The Operations Officer will work toward meeting the strategic priorities of the program by implementing tactics for approved plans and completing day-to-day tasks and activities. Reporting to the Payables Coordinator-Africa Region, the position will be based at the TNC Nairobi regional office in Kenya.WE’RE LOOKING FOR YOUThe Operations Officer will work as part of a team within a business unit coordinating tasks related to payment processing of both concur invoices and expense reports.
- Responsible for Invoices submission in concur as per procurement procedures, compliance, accounting codes and supporting documents.
- Promote a complete audit trail culture in the support documentation of all invoice transactions.
- Responsible for new employees’ Concur account setup and providing training
- Responsible for daily updating of the online Invoice payments tracker
- Responsible for payable adjustments (AP) for project IDs & account codes
- Maintain monthly payment Box folders and ensure they are fully supported.
- Prepare Cash Receipts for local bank deposits.
- Ensure timely submission of in-country statutory compliance (Tax Returns, VAT, and Workers’ Compensation)
- Review of employees’ cash advance budgets before submission for payment – concur
- Provide support with employees’ expense reports for reimbursements.
- Manage Credit card training, provide guidance on usage and support with new applications.
- Responsible for providing support documents during in-country audits
- Responsible for planning and coordinating logistics for special events and/or meetings, workshops, trainings with partners and government stakeholders, purchasing, and program Inventory.
- Be willing to travel, work overtime, and work evenings and weekends as needed.
- Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain
What You’ll Bring
- Bachelor’s degree in finance, Accounting, Business Administration, or related field and three years of related experience or equivalent.
- Experience using accounting and financial reporting systems.
- Experience generating financial reports and analyzing and interpreting data.
- Experience with analytical and quantitative skills.
- Experience and a good understanding of the procurement process
- Experience developing and administering departmental budgets or equivalent.
- Experience working across departments.
Desired Qualifications
- Over 7 years’ experience in an INGO supporting administration, supply chain and logistics.
- Non-profit GAAP accounting experience.
- Multi-lingual skills and multi-cultural or cross-cultural experiences are appreciated.
- Demonstrated experience handling confidential information.
- Demonstrated experience using diplomacy and tact to build strong relationships and motivate staff.
- Experience interpreting guidelines to achieve desired results.
- Experience supervising staff, interns and/or volunteers.
- Strong accuracy skill, attention to detail and ability to manage multiple tasks.
