Role overview
Drive official vehicles and provide logistic support by implementing & maintaining all operational & administrative policies, procedures and systems while ensuring high standards of customer VSO & service delivery.
Task Responsibilities
Provide Transport Services:
- Provide transport service to VSO staff and visitors as instructed during working hours or out of working hoursas required.
- Transports VSO staff and guests to and from the field as assigned.
Support Services:
- Meet and assist visitors/staff on arrival and departure as required.
- Assist in the distribution of mails to and from the Office when assigned.
- Assist in collecting mails to and from the post office, DHL, etc.
- Support to maintain stock control database. Support in purchase requests and orders.
- Undertake and assist in the recording and processing of Invoices, receipts and payments as required and liaising with employees requesting items, finance and administration
- teams as needed.
Vehicle VSO and Safety:
- Takes responsibility for the safety of the assigned vehicle, tools, and accessories.
- Ensures that the vehicle is always kept clean and usable.
- Makes sure that he/she drives with in the speed limits set by VSO and according to traffic regulations.
- Makes sure to wear seat belt and always ask and make sure that his/her passengers wear seat belt.
- Ensures validity of his/her driving license.
- Checks oil, fuel, water, tires, brakes, and other electrical systems before starting to drive the car.
- Maintain the daily vehicle log by legibly recording in English all trip times, mileage, and destinations
Collaboration responsibilities (key teams/roles this role will be working with)
- Identify him/herself clearly to visitors and provide clear and comprehensive information on the journey / schedule.
- Liaise with colleagues and supervisors to understand and manage expectations.
- Communicate with supervisor and suppliers to ensure vehicles are safe and maintained appropriately.
- Follow up on maintenance needs of the vehicle and promptlyreports back to immediate supervisor.
- Reports accidents timely to his/her supervisor.
Competence required (8 -10 bullets on skills knowledge and experience)
Essential
- Valid & clean driving license and significant level of driving experience.
- Familiar with & able to undertake basic 4WD vehicle checks and servicing.
- Experience of working with different cultures and background and knowledge of the Country’s geography.
- Working knowledge of basic MS Office applications (Word, Outlook, Excel).
- Understanding of English and ability to write in English.
- Demonstrable commitment to delivering excellent administration & logistical service.
- Ability to think quickly to respond to immediate requests.
- Ability to work well in team and able to plan own daily work effectively, using self-initiative.
- Attention to details.
- Ability to deal with vendor.
- Flexibility to adapt, positive attitude towards change, and constructive and creative approach to problem solving.
- Commitment to VSO’s values and sensitivity to equal opportunities particularly regarding HIV&AIDS, disability and gender.
- Willingness to travel outside of the region for extended periods of time.
