JOB PURPOSE
Under the supervision of the Administrative Associate, the job holder will provide general office support to the Project team.
PRINCIPAL RESPONSIBILITIES
- Maintaining a good filing system for the project and carrying out basic documentation including typing, photocopying and collating as required.
- Processing and following up on invoice payments and surrenders.
- Assist the Administrative Associate in organizing staff logistics, Fuel requests.
- Ensuring that the office environment is kept safe and clean at all times.
- Preparing beverages for the staff and visitors.
- Filing and performing routine clerical tasks.
- Collecting office supplies from relevant vendors.
- Operating office machines e.g. telephones, photocopiers, scanners etc.
- Carrying out postage/delivery and receiving office documents.
- Assisting in front office/reception duties.
REQUIRED QUALIFICATIONS
Education, Experience & Competencies
- At least a Diploma or Certificate in any relevant field.
- Minimum of Three (3) years of work experience in the same field and in a busy environment.
- Interpersonal skills, basic telephone skills.
- Excellent writing and oral communication skills.
- Time management skills.
- Confidentiality.
- Planning and organizing.
- Reliable.
- Stress tolerance.
- Proactive approach
