About The Role
You will:
- Schedule meetings for the School Principal in line with their diary
- Facilitate the public relations function of the front office
- Prepare documents ahead of internal and external meetings as directed by the School Principal (photocopying, binding, filing etc.)
- Prepare documents for internal display on pin-boards or notice boards (brochures, posters, etc.)
- Keep custody of the students’ attendance registers and any confidential documents on behalf of the School Principal
- Maintain the school’s student roster (termly) and update it as necessary
- Maintain The Principal’s Google calendar, scheduling meetings, calls, virtual/teleconferences, and attend to meeting logistics so that meetings are started on time with full participation
- Communicate with internal and external stakeholders via telephone, in person and in writing through the drafting of letters, memorandums, reports, and emails
- Coordinate travel and accommodation for the School Principal
- Handle invoices and transportation requests for the School Principal
- Facilitate logistical arrangements for weekly, monthly and quarterly meetings
- Provide administrative services and take minutes for various meetings when required
- Receive guests and/or visitors for the Principal as well as any other visitors in the network office
- Assist in managing PTA communications and meetings
- Issue materials/stationery to team mates.
- Maintain and update the inventory tracker and raise stationery requisitions.
- In addition to these typical duties, may perform other duties as assigned and required
- Finding ways to improve administrative processes
- Prepare communications, such as memos, emails, invoices, reports and other correspondence
- Create and maintain filing systems, both electronic and physical
About You
- You have a Diploma or Degree in Office Administration and possess HR knowledge and skills.
- You have 2-3 years experience in Front Office Management, preferably of an established startup, large company, or a school
- You are experienced or open to learning the Google software suite (Google Calendar, Docs, Sheets, G Mail, etc.) as well as Microsoft Office (Word, Excel, Powerpoint)
- You are experienced and proficient in MS Suite with strong writing skills (for office communication) and are skilled in making posters and certificates
- You have excellent organizational, planning and time management skills – you are able to handle many moving parts while maintaining high standards of excellence
- You demonstrate capacity to analyze complex situations and solve problems
- You are a great communicator. You are able to provide a clear and effective written and verbal communication to the leaders and school team
- You have an exceptional ability to think strategically and yet you sweat the small stuff—people see you as unusually detail-oriented and conscientious
- You have the ability to exercise discretion in handling sensitive matters
- You have a flexible and adaptable approach to work
- You are proactive and have an enthusiastic approach to work
- You are excited about our organizational culture—and in particular, you are fired up to challenge yourself by embracing mutual vulnerability and a firehose of feedback
