EXPORT TRADING COMPANY INPUTS K LTD is currently seeking to recruit a Position of

Receptionist/ Admin Assistant.

Job Description Summary:

A front office executive is a crucial member of the administrative staff. She/He is the first point of contact in the office and provides administrative support to the entire organization. She/he introduce clients and guests to the organization’s upper management. A front desk executive manages the flow of visitors through the organization and ensures that all duties are completed on time.

Key Job Responsibilities:

• Answering phone calls and forwarding calls to respective departments.
• Scheduling and confirming appointments, meetings and
• Greetings and assisting visitors in a professional and friendly
• Coordinate the chairman’s and other management teams’
• Handling enquiries and preparing outgoing mail items such as envelopes or packages.
• Operating office equipment such as photocopier and
• Bookkeeping and issuing invoices and cheques as
• Reporting to management and assisting with administrative
• sorting mail, copying, scanning and filing
• Keeping track of the office supplies and placing orders for replacements.
• Performing an Inventory of office supplies and order of
• Organizing and maintaining files and records and updating them when
• Travel Coordination (VISA application, ticket booking and purchase, Accommodation and transfers).
• Supplier cheque dispatch and
• Ensure stationary for all office and depots are dispatched in time and recorded
• CCTV office printers servicing, furniture, and electronic repairs
• Manage office
• Confirm Courier
• Fleet Management (Coordinate service requirements, inspection bookings, repair requirements, fuel cards management vehicle maintenance and Registration).
• Office lines top up and bill

Person Specifications:

• Bachelor’s degree in hospitality and office Administration to a related
• Proven experience as front desk representative, agent or relevant position
• Familiarity with office machines (e.g. fax, printer )
• Knowledge of office management and basic bookkeeping
• Excellent written and verbal communication
• Excellent knowledge of MS Office (especially Excel and Word)
• Strong communication and people skills
• Good organizational and multi-tasking abilities
• Problem-solving skills
• Customer service

Desired Competencies:

• Candidate must have a customer service
• Ability to work independently and have a high degree of responsibility and
• Must know bi-lingual language, English and

Personal Qualities:

• Integrity
• Task Initiative
• Self-motivated person who can work without close
• Ability to work in a multi-cultural

Cadre:                Junior Management

Location:          Nairobi

Deadline:          07^th September 2023

 Salary Budget:

Monthly Gross Pay-Kes.30,000-35,000 depending on experience.

How to apply:

Apply on: [email protected].