Our Client is a Law firm and they are looking to hire an Office Administrator to handle their Admin and part of the Accounts departments.
Key Responsibilities
- Handles incoming and outgoing calls (receive calls, screens, and routes).
- Receives incoming documents, and distributes them to the concerned person.
- Set up and coordinate meetings.
- Maintain hard copy and electronic filing system for Admin files ​and legal documents relating to office operations.
- Maintains and updates the directory of company contacts.
- Maintain a pool of suppliers for print material reproduction, courier services, etc.​
- Liaise with the corporate services department for office operations ​(e.g. trade licenses, office leasing, telephone registration, etc.).​
- Book and keep records of the company’s subscriptions and office. ​
- Vendors report and paperwork for sales, admin, and accounts departments.
- Entering general accounting transactions on a day-to-day basis such as invoices, purchase orders, official receipts, and payment vouchers in a computerized accounting system.
- Knowledge of preparing cash flow statements.
- Maintain fixed asset register.
- Prepare payroll and know about social security tax, income tax, and other applicable tax rules.
- Prepare bank reconciliation statement.
- Maintain and organize the necessary records/files to support transactions related to the area of assignment.
- Should be good at drafting letters.
- Liaise with banks, auditors, and other governmental bodies.
Key Qualifications
- Degree in Accounting/Business or related field.
- At least 3 years of experience in a busy and fast-paced environment.
- Must be conversant with QuickBooks.
- Must have excellent interpersonal skills and the ability to work in a team.
- Must have attention to detail.
- Ability to multi-task and get things done to completion.
- Able to meet strict deadlines.
How to Apply
If you are up to the challenge and possess the necessary qualification and experience; please send your CV only quoting the job title on the email subject (Office Administrator) to [email protected] before 3rd September 2023.
