About agriBORA
agriBORA is an agri-fintech company that combines the use of technology and human touch to de-risk smallholder agriculture, improve farm productivity, and facilitate effective trading. We have developed an end-to-end B2B2C Software as a Service (SaaS) platform to enable smallholder farmers and their last-mile business partners, whom we call agriBORA Hubs, to interact and transact with each other in a more affordable, efficient, transparent, and reliable way. Our technology combines basic feature phone functionalities, such as SMS, USSD, and mobile payment solutions, with adequate smartphone applications and advanced analytics based on Earth observation satellite data to complete transactions with farmers and monitor and assess crop development during the season.
An agriBORA Hub is a physical center that provides a personal touch point for farmers, ensuring the “last mile” is covered by a trust-based, personal relationship where farmers can access quality third-party bundled products and services. It is operated by an organization or an individual who now has adequate digital tools and support to run the Hub as a successful grassroots agribusiness. The agriBORA Hub serves as a one-stop shop. Through our SaaS platform, Hub managers aggregate demand and offer farmers competitive access to third-party products and services, including mechanization, soil testing, inputs, extension services, and output market. By transacting through our e-wallet, farmers and agriBORA hubs are now building stronger transaction histories and becoming more bankable.
agriBORA’s main revenue stream comes from the commission charged on transactions that take place over the platform between the farmers and their business partners, for example when the farmers buy inputs or services or sell their harvests.
Farmers and their business partners will use the agriBORA platform if they see real benefits from the range of services that agriBORA offers.
Job Summary
The Accountant/Finance and Administration Officer will play a crucial role in ensuring the smooth operation of agriBORA by overseeing the financial and administrative functions and reporting to the Finance and Admin Lead. Â Assist in managing the organization’s finances, ensuring accurate accounting and timely payments, and maintaining financial tracking systems.
The successful candidate will in collaboration with another team member produce financial reports and analyses to manage budgets, and projects and identify ways to optimize the organization’s financial processes to ensure they are accurate, efficient, and cost-effective. They will also be responsible for producing high-quality investment and grant management systems and reports and identifying and reporting exposure to risk and compliance issues. Overall build strong relations with key potential stakeholders internally and externally.
The performance of this role holder will be assessed based on the achievements made on:
- Compliance with the Agribora organization needs both internally and all around stakeholders
- Accuracy of financial reports and financial transactions posted in the finance system
- Timeliness, accuracy, and completeness in payment processes
- Turnaround time in the financial management processes and operation needs
- Quality of content of deliverables
- Effective and efficient cash management
- Demonstration of and growth in key competencies and other soft skills necessary for the delivery.
- Assist with procurement plans for both short rain and long rain seasons by ensuring adequate stock levels are held.
- Effective and efficient office administration
Financial Reporting and File Management:
- Assist with Preparing regular financial statements, such as balance sheets, income statements, and cash flow statements. Build up Week fund request in support of Finance and Team Lead.
- Analyze financial data to identify trends, discrepancies, and opportunities for cost-saving measures.
- Assist in preparing financial reports for management and stakeholders.
- Stock analysis and inventory management with emphasis on Optimal and reorder levels maintained
Budgeting, Forecasting:
- Assist Finance and Admin Lead Collaborate with relevant departments to assist with developing monthly budgets and financial cash runway
- Monitor budget execution and provide variance analysis to highlight deviations from the planned budget.
Accounts Payable and Receivable:
- Manage accounts payable functions, including vendor invoice verification, payment processing, and reconciliation.
- Assist with creating mutual relations with both Vendors and Customers and build up on Credit terms with the customer.
- Handle accounts receivable activities, including invoicing, collections, and allocation of payments.
- Assist Finance and Admin Lead in Managing contracts with vendors and service providers, including negotiation and renewal.
Inventory & Fixed Asset Management
- Inventory control through maintenance of stock replenishment, demand forecasting supplier collaboration, and developing and implementing stock handling procedures and distribution using ERP Next with the support of Finance team members.
- Asset tracking, acquisition maintenance capital expenditure, depreciation asset verification & and reconciliation.
- Maintaining an Asset register and ensuring compliance with Capital allowance changes and regulations.
- Implement and maintain an efficient asset (Fixed Asset and Inventory) tracking system or software to monitor the lifecycle of the Asset.
- Assist auditors and tax authorities in providing accurate fixed asset information during audits and tax assessments.
- Identify slow-moving and obsolete inventory items and recommend action plans to minimize holding costs and liquidate excess stock
- Inventory Audit Coordinate with internal and external teams to conduct periodic inventory audits to ensure compliance with inventory control policies and the accuracy of records.
- Participate in inventory control processes, ensuring accurate recording of inventory transactions and reconciliation.
- Collaborate with operations to ensure inventory accuracy and manage optimum stock levels.
- Verify and process invoices, expense reports, and other financial documents.
Month-End and Year-End Closures:
- Assist in the month-end and year-end closing processes, including journal entries, account reconciliations, and accruals.
- General ledger reconciliation and ensure all GLs are supported with an actual verifiable number
Tax Compliance:
- Support tax compliance activities, including sales tax, VAT, and other relevant tax filings.
- Maintain records to facilitate tax audits and ensure adherence to tax regulations.
- Conversant with recent changes incorporated with regulatory bodies.
Financial Analysis:
- Provide financial analysis and insights to aid decision-making.
- Assist in analyzing financial performance metrics and suggesting improvements.
Internal Controls:
- Implement and maintain internal control procedures to safeguard financial integrity with the help of the Finance & Administrative Lead.
- Identify areas for process improvement and recommend changes to enhance efficiency.
Software and Tools:
- Utilizing accounting software such as ERP Next & and QuickBooks Premium will be an added advantage and tool effectively to managing financial processes.
- Stay updated with industry-specific software and best practices.
Office Administration and Logistics
- Manage office facilities and equipment, including maintenance and repair
- Ensure an adequate supply of office materials and supplies
- Maintain an up-to-date supplier/vendor list and assess vendor performance regularly
- Manage inventory of office supplies and equipment, and process orders and requests
- File corporate documentation in physical and digital form, ensuring all physical documentation is filed in agriBORA’s Nairobi office
- Keep track of expiry dates of all insurance policies and escalate accordingly for necessary action to be taken
- Ensure all finance and administration deadlines are recorded in the institutional calendar and reminders are sent to all involved
- Provide logistical support for travel and accommodation arrangements for the Managing Director, and visiting agriBORA staff and consultants (e.g. taxi/airport transfer booking arrangements, flight bookings, hotel accommodation and pricing, etc.)
- Ensure all office equipment runs properly and is well maintained, including monitoring the working condition of assets, such as computers, and performing periodic asset verification exercises. Report any defects to management for relevant action to be taken
agriBORA requires flexibility from all staff about roles and responsibilities.
Qualifications and Skills:
- 5 years of proven experience as an accountant/Finance & and admin Officer in distribution or related industries.
- General Ledger Understandability and conversant with end-month reconciliation
- Ability to work independently and manage multiple tasks with flexibility
- Strong knowledge of accounting principles, financial regulations, and reporting standards.
- Bachelor’s degree in Accounting, Finance, or a related field. Professional certifications –CPA, ACCA
- Proficiency in accounting software and MS Excel.
- Excellent analytical skills and attention to detail.
- Effective communication skills for collaborating with various departments and external parties.
How to apply
Upload a full curriculum vitae (detailing the nature, scope, and scale of responsibilities held,and salary expectation) alongside a cover letter of application detailing relevant skills, and experience by 1 September 2023 Midday to agribora.bamboohr.com/careers
