SCEA is seeking the services of an Administrative Assistant to be attached to The Administration Department. The selected candidate will mainly be expected to not only proactively plan how administrative issues should be addressed, but also take the initiative to ensure that the plan is implemented by providing timely and appropriate guidance, advice and support to The Council.
A. RESPONSIBILITIES
The position will have a primary role in administration and a supporting role in accounting.
A.1 Administrative Roles
1. Providing the CEO’s office with administrative and logistical support related to smooth running of the CEO’s office and the entire organization
2. Providing full range of office administrative and clerical work, including but not limited to filing returns and renewing licenses, handling calls and emails, maintaining contact lists, printing, photocopying and scanning
3. Ensure adequate stock of office supplies/printing & stationery section
4. Maintaining computerized and manual filing systems
5. Managing the front office including among others handling of visitors and clients; directing them to relevant persons and handling correspondences.
6. Planning and coordinating meetings, seminars, workshops and related activities.
7. Documentation such as preparing general correspondences, memos, taking minutes of internal and external meetings as necessary
8. Organizing travel logistics such as booking flights and scheduling travel for all SCEA projects.
9. Assist in communications.
10. Supporting the Human Resource function of the organization by ensuring maintaining employee files.
11. Any other duties as may be assigned from time to time.
A.2 Accounting Roles
1. Managing petty cash
2. Supporting preparation of organizational budgets
3. Supporting preparation of comparative reports against actual
4. Supporting booking keeping process
B. SKILLS REQUIRED
· Knowledge of office management systems and procedures
· Proficiency in MS Office
· Strong organization and interpersonal skills
· Excellent verbal and written communications skills including command of the English language
· Must be independent and be able to work proactively
· Basic accounting skills
· Great attitude, open to learning, self-driven/starter and customer focus
· Proficiency in Written and spoken English
C. Qualification
· Diploma and above in Management, social studies or Business Management, from a recognized institution.
· Proven compute applications and skills
- Accounting and previous experience is an added advantage.
