Key responsibilities
Donor agreements/Secured and Pipeline Reporting
- Identify and summarize the key obligations in specific donor agreements (programmatic, procurement, audit, risk, financial etc) and ensure these are shared with the internal stakeholders and sub-grantees as necessary
- Participate in donor inception workshops sharing the key expectations with internal stakeholders
- Policy and process improvements on Proposal developments and internal reporting
- Support management in ensuring compliance with statutory requirements and conducting audits in respect to the grants that have been issued.
Incoming grants
- Reviews an updated register of all committed/secured donor funds providing critical components such as
- Indirect cost recovery and
- Direct Cost recovery (in liaison with respective accountants)
- Program area
- Alignment to SP thematic areas and goals
Financial Sustainability
- Provide input into and assist in the formulation of the Organisation Financial Sustainability Plan
Grants Support for Outgoing contracts
- Assist the finance team in administering sub partner procurement processes, capacity assessments, contracting, grant award procedures.
- Ensure that sub-grant assessments have been conducted prior to the preparation of sub-grant agreements.
- Act as the primary repository of all sub-grant assessments and executed sub-grant agreements
- Follow-up with respective team members for missing information following the grants assessments to ensure that complete information is maintained
- Support the finance and programme team in identification of any relevant capacity strengthening needs for implementing partners and other programme implementation stakeholders.
- Maintain an updated dashboard for all issued sub-grants indicating primary donors, amounts, deliverables and timelines for deliverables
- With reference to the dashboard, act as a trigger for the internal follow-up of key programmatic and financial deliverables as timelines approach
- Assist in the follow up and liaison with implementing partners on financial matters relating to implementation schedules based on approved grant agreements
- Assist in review of Implementing partner reports, timely provision of review feedback and ensuring subsequent implementation of any agreed upon post review actions within the stipulated time frames.
- Assist management in regular monitoring of financial transactions and obligations against budget and partner grant requirements
- Assist in the follow-up of key audit findings relating to sub-grantees arising from internal and external audits
- Assist management in dissemination and enforcing of policy procedures in respect to partner management of grants.
- Manage issuance of internally executed sub-grant agreements and follow-through for full execution
- Provide status of pending out-going grants every two weeks
Outgoing Consultancies and service contracts
- Reviews accrual information for consultancies as provided by the procurement team and ensure all deliverables were met prior to posting of such accruals
Reporting
Spend rate reports/Funds utilization
- Take part in the Funds utilization team and provide input to the optimal utilization of funds for conservation delivery
Donor reporting/NPO Reporting
- Donor reporting and Maintaining a quarterly donor reporting log that will inform compliance with stipulated donor reporting timelines
- post-award management and monitoring of grants and contracts as well as project closure of project financial activities
- Donor reporting for allocated portfolio of projects.
Other Roles
- Backstopping the grants officer while on leave or as circumstances may dictate.
Required Qualifications:
- Bachelor’s degree in a Business field such as accounting, finance, strategic management, business, economics etc.
Experience:
- Minimum of 5 years of experience in grants management or programme/projects finance and accounting & reporting, within an international organization with complex donor requirements or a multinational company.
