About the job
Buhler Group in Nairobi, Kenya is looking for a passionate individual to join our team as Office Administrator Trainee. This is a fixed one year on the job-training program with exciting and rewarding career opportunities.Bühler is an equal opportunity employer and we value diversity and inclusion at our company, therefore, it’s important that you match us and we match you. Regardless of your gender (m/f/d). We invite you to read more about our commitment to diversity, equality and inclusion on our website: https://bit.ly/40QxJP6
Tasks
- During this on-the-job training program, you will be trained on the below tasks
- Manage the office administration to ensure that the office operates smoothly
- Handle the travel arrangements such as visa, flight tickets and hotel bookings
- Maintain inventory by checking the stock to determine inventory level, anticipating supplies needed, and placing orders
- Coordinate with internal/external stakeholders to obtain information, identify needs and solution of problems about the subject under the responsibility
- Handle visitor announcements, maintenance and allocation of meeting rooms, managing digital office access system, receiving, and directing communications
- Coordinating and booking minor, major service & routine maintenance for motor vehicles and record keeping
- Provide documents for timely payment to vendors/suppliers
- Coordinate the Courier service for internal, external mails, parcels, spare parts
- Assist the local marketing activities such as fairs, seminars, business trips and supply of marketing materials
- Coordinate conferences and meetings and arranging both in-house and external events
- Any other tasks assigned
Required Qualifications
- Bachelor’s degree in business or equivalent
- 0 – 2 years of experience in the equipment industry, including experience in the field of specialization or relevant internship experience in the respective field
- Strong knowledge in MS office programs/applications
- Fluent communication in English
Preferred Qualifications
- Good verbal, written skills, including the ability to interface effectively with people inside and outside of the company
- Good organizational skills including the ability to manage time and priorities effectively
- Able to work independently within specified guidelines or processes
Benefits
- International & successful company with sustainable prospects for the future
- Wide technically & modern environment with interesting challenges
- Professional environment with an open communication culture
- Exciting Training and Development opportunities
- Great & dynamic work environment
