About the job
Africa Digital Media Institute (ADMI) is seeking a dedicated and detail-oriented Finance Assistant to join their team. As a Finance Assistant, you will play a crucial role in handling various financial tasks, ensuring the smooth operation of their financial processes.
Tasks
- Receivables
- Receive, receipt, and reconcile student and other customer payments.
- Licenses
- Maintain a list of all licenses payable by ADMG.
- Follow up with other departments for license processing documentation.
- Ensure that all licenses are paid up in time.
- Contracts
- Maintain a contracts summary report.
- Ensure all payments are made as per the contract.
- Payables
- Assist in the verification and preparation of payments to suppliers.
- Payroll and statutory deductions payment
- Prepare faculty payroll summary for all faculty.
- Petty Cash Management
- Receive petty cash requests, verify if the request is duly approved.
- Issue petty cash after verification.
- Reconcile all petty cash receipts and slips.
- Collect cash from the bank to be spent on cash requests as per the approved annual budget upon approval.
- Maintain proper audit trail and source documents for all cash requests together with a record of how the cash is disbursed.
- Reconcile cash collections before 25th of every month.
- Lease management
- Update lease schedules as provided by the bank.
- Ensure payment is processed as per the scheduled provided by the bank.
- Audits
- Retrieve documents requested for audits.
- Reporting
- Input data into the Profitability and Break Even analysis report.
- Grants
- Maintain separate payment records for all grants.
- Ensure payments are made in line with the policy for the donor as well as ADMI.
- Prepare separate payment reports for all grants.
- Reconcile donor funds.
- Filling
- Invoices
- LPO’s
- Payment vouchers
- Taxes
- Process and pay withholding tax return.
- Managing relationships.
- Finance is the direct Contact with banks, parastatals and Leasing companies.
- Ensure that relationships are well managed and there is no conflict between the parties.
- Manage suppliers and Customers to ensure there is no conflict.
- Resolve issues in good time.
Skills And Qualifications
- Bachelor’s degree in Finance, Accounting or a related field.
- Basic understanding of accounting.
- Conversant using Microsoft Excel.
- Ability to automate or create templates.
