Action Against Hunger USA is part of the Action Against Hunger International network. As an independent NGO, Action Against Hunger USA currently manages operations in 8 countries: Kenya, South Sudan, Somalia, Tanzania, Uganda, Ethiopia, Zambia and Haiti. Action Against Hunger-USA has over $100 million in programs, and approximately 1,800 permanent staff based in New York City, Washington D.C, Nairobi, and country offices. Additional growth is anticipated.Essential job roles
- The primary objective of this position is to support in the up-coming ALL SECTOR – Workshop by;
- Ensure smooth and ample communication with all registered participants with up-to-date information within 24 hrs
- Manage any queries that may arise during registration
- Develop participant database that includes critical information and uploaded
- Ensure that the APP is updated with the most recent information on a daily/weekly basis
- Working closely with Admin and Security, ensure updated SOP and administrative notes are available on time and updated
- Link participants on a common WhatsApp group
- Visa Processing
- Ensure all registered participants receive up to date and correct visa processing documents. These include invitation letters and hotel letters
- Liase with HEARO admin and contact the hotel for all necessary details
- Prepare and store a secure repository of participant ‘sensitive’ documents that may be needed in the process to include passports etc
- Ticketing and Airport Transfers
- Prompt participants for tickets and maintain a database of these
- Catalogue the tickets with transport provider ensuring timely and appropriate pickups/ airport transfers
- Accommodation and Conferencing
- Support in pre and post booking of accommodation for participants
- Ensure all participants are appropriately booked in identified location before, during and after workshop
- Provide administrative support during the workshop
- Ensure needed training material are well kept during the workshop
Requirements
- Minimum of a Bachelor’s degree in Business Administration Course or related field
- Internship experience
BenefitsThe position is not a salaried but an Internship position. You will receive an Incentive.
