Job Purpose:
Responsible for administration, reporting and coordinating of the department’s operations.
Key Responsibilities/ Duties / Tasks
Operational Responsibilities / Tasks
- Offer support through follow up on the Departmental/Unit’s Performance Contract and Work Plan
- Collate reports and presentations for review.
- Maintain and update division’s training records.
- Facilitate implementation of the Annual Procurement Plan
- Liaising with procurement and finance for divisional needs
- Facilitate logistical planning by processing staff requests for per diem/air ticket
- Facilitate replenishment of office supplies by raising stationery on SAP platform.
- Facilitate provision of workstations, computers and other working tools for staff.
- Facilitate distribution of stationery and office supplies to sections/staff.
- Facilitate smooth running of meetings by securing venues, organizing for meals and refreshments, ensuring equipment are in good working condition etc.
- Ensure all office equipment are in good working conditions
Job Dimensions:
Financial Responsibility
- Office Imprest
Responsibility for Physical Assets
- Computers
- Office equipment
Decision Making / Job Influence
- Makes decision using standard operational procedures.
Working Conditions
- Office setting
Job Competencies (Knowledge, Experience and Attributes / Skills)
Academic qualifications
- Business Related Bachelor’s degree from a recognized University.
Professional Qualifications / Membership to professional bodies.
- Qualification in the areas of administration/reporting/procurement is an added advantage.
Previous relevant work experience required
- At least one (1) years’ working experience.
Functional Skills, Behavioral Competencies/Attributes:
- Open minded and flexible in thought and tactics.
- Self- motivated.
- Attentive to details.
- Excellent interpersonal and communication skills.
- Demonstrated high level of integrity
