Responsibilities
This post located in UNEP’s Industry and Economy Division, Energy and Climate Branch, Global Environment Facility (GEF) Climate Change Mitigation Unit, Nairobi duty station. Under the direct supervision of the Fund Management Officer (FMO) and the overall supervision of the Administrative Officer, Climate Change Mitigation Unit, the incumbent will be responsible for the following:
Supporting The FMO In Managing Specific UNEP/GEF Project Activities (project Internalization, Revision, Coordination, Monitoring, Follow-up On Reporting And Closure ) At All Project Phases And Will Perform The Following Functions
- Budget:
- Provide support with respect to the review, analysis and preparation of the medium-term plan and its revisions.
- Prepare supporting documents (narrative and supporting tables) with respect to GEF submissions and UNEP Programme of Work.
- Assist managers in the elaboration of resource requirements for budget submissions.
- Undertake research and provides support to higher level Finance and Budget Officers with respect to budget reviews of relevant intergovernmental and expert bodies.
- Monitor expenditures and compare with approved budget; prepare adjustments as necessary.
- Review requisitions for goods and services to ensure correct objects of expenditure have been charged, and availability of funds.
- Assist in preparation of budget performance submissions and finalization of budget performance reports, analyze variances between approved budgets and actual expenditures.
- Monitor integrity of various financial databases.
- Verify accuracy of input data, ensuring consistency of data in previous allotments to new allotments issued.
- Co-ordinate with other finance and budget staff on related issues during preparation of budget reports. Periodic reconciliation of accounts.
- Draft or prepare correspondences to respond to enquiries in respect to relevant financial and budget matters
- Treasury:
- Review incoming payment instructions with regard to banking details and sources of funds.
- Prepare payments for final disbursement by Cashier.
- Notify payees on status on payments.
- Assist staff members, Fund Management Officers, Administrative Officers, and donors regarding queries on payment and deposit related issues.
- General:
- Keep abreast of latest documents/reports/guidelines on matters related to finance and programme, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures.
- Maintain and keep up-to-date files.
- May be responsible for providing guidance, training, and daily supervision to other general service staff in the area of responsibility.
- Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning, and decision making.
- Assists with visualizations and updating information material such as web pages or brochures
- Perform other related duties, as assigned.
Competencies
PROFESSIONALISM: Good knowledge of general administrative processes and procedures in particular those related to programme /project administration, implementation and evaluation: Ability to extract and format data. The ability to perform analysis, modeling and interpretation of data in support of decision-making. Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; Remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others’ ideas and expertise, is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decisions, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments, adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.
Education
Completion of High school diploma or equivalent is required.
Additional training in accounting, finance or related field are desirable.
Job – Specific Qualification
A technical or vocational certificate in Certified Public Accountant (CPA) or equivalent is desirable.
Work Experience
A minimum of seven (7) years of progressive working experience in finance, budget, accounting or related area is required. The minimum years of relevant experience is reduced by two years for candidates who possess a first level University degree.
Experience in Global Environment Facility (GEF) project/grant management, budgeting, accounting, and financial management is desirable.
Once (1) year or more of experience in data analytics or related area is desirable.
Working experience in the ERP System, Systems Applications and Products (SAP) is desirable.
