Job Purpose
- Management of inventory in outreach to ensure control and policies regarding inventory are adhered to in order to achieve the hospital’s objective of providing high quality patient healthcare.
Key Responsibilities:
- Monthly reconciliation of stock values in Meditech and Peoplesoft taking into account the stock in transit, condemnation and cancellation/returns.
- Preparation of audit schedule for outreach surprise random count to ensure proper reconciliation and support for the entries & provide report on findings and actions taken.
- Verify orders requested versus issued from outreach stores both on the system and physically
- Monitor stock holding amount and days in all inventory locations.
- Monitor short expiries, returns to suppliers and expired stock. Provide monthly reports on the same.
- Confirm & approve all expired medication and provide a trend analysis.
- Monitor and analyze supplies cost for all centers.
- Carry out background analysis on all transactions for cancellations prior to approval.
- Analyze and approve adjustments and provide trend analysis per location and department
- Forecast the supply and demand requirements to ensure consistent stock levels.
- Analyze the consumption/ usage/ condemnation/ slow moving trends and sensitivity of the stocks requested to avoid under/overstocking
- Identify and mitigate business and financial risks through effective implementation and monitoring of controls.
- Tracking operational costs towards maintaining profit-margins by monitoring revenue generation trends against cost of goods sold/used.
- Work closely with Purchasing and Supply Chain Management department (PSCMD) to ensure that contracts are fulfilled e.g., service and maintenance of Equipment (e.g., labs, radiology etc.), replacements, disposal etc.
- Ensure all laboratory & radiology equipment in outreach are tagged, if transferred then asset transfer forms are filled.
- Work with programmers to come up with alerts that will assist in monitoring reorder points and initiate action to replenish stock.
- Develop and maintain own professional competence and knowledge by keeping abreast of new developments, concepts, work methods etc. both clinical and professional.
- To develop, train staff and implement the improved inventory procedures and practices.
- Any other duty as may be assigned by management
Qualifications and skills required
- Bachelor’s degree in Finance
- ACCA/CPA finalist
- MS Office proficient
- 4 years’ work experience in the field of inventory management
- Must be honest and with high level of integrity
- Good reporting and analyzing skills
- Leadership skills
- Ability to work in a team and independently.
- Good Interpersonal & Communication skills
- Attention to detail.
- Good organization and administrative skills
- Business letters & report writing skills
Closing Date: 23/07/2023
Method of Application
Interested and qualified? Go to Aga Khan University Hospital on aku.taleo.net to apply
