Key Areas of Responsibility
Human Resource Planning
- Ensure all positions advertised have a duly signed and approved requisition.
- Prepare job adverts for posting on all advertising mediums as approved by HHR/HRM- Operations.
- Manage selection, and interviewing in a timely manner.
- Manage all incoming Resumes (soft & hard copies): sorting and reviewing resumes as they arrive on a daily basis.
- Prepare primary source verification letters for academic credentials, licenses, and registration certificates.
- Prepare reference check letters to previous employers and two other professional referees.
- Work with HODs to ensure that they prepare job descriptions and obtain signoff from their relevant SLT representatives.
- Work with relevant HODs to ensure they develop and review staffing plans by first quarter of every year in readiness for budget discussions.
Employment contractual management
- Monitor employment contracts, expiry, renewal, and issuance.
Organizational design – Job descriptions
- Reviewing and upgrading job descriptions to ensure every employee role is clearly defined to support the hospital services.
Staff on boarding process
- Participate in the on boarding process of newly recruited staff to ensure the settle down on time.
Probation Management
- Ensure effective management of probation policy.
Licensure
- Monitor license expiry, renewal and issuance for all licensed employees and provide notifications to HODs as and when these falls due.
Disciplinary management
- Prepare and conduct disciplinary hearings in accordance with Kenya Labour laws, Fair Administration Act and Constitution of Kenya.
HR Metrics and Analytics
- Timely submission of HR data as required specifically HR-Key Performance Indicators and clinical governance report, Monthly report, among others.
- Maintain the Staff Qualification and Education compliance schedule.
HR Administration
- Participate in delivery of internal and external correspondences, reports, arranging meetings, documents, filing electronic and hard copy and tracking deadlines and participating in other corporate projects.
- Responsible for ensuring the procurement of staff corporate wear and staff ID Badges.
- Participate in policy formulation and development.
Management of expatriate staff
- Coordinate employment of expatriate staff and ensure they are in possession of the relevant permits, passes and visas as provided in the law.
- Liaise with AKDN-Nairobi.
- Liaise with Immigration Department.
HRMIS and employee records management
- Monthly update of employee information in PeopleSoft in terms of new hires, terminations, transfers, changes in remuneration each month.
- Analyze statistical data and reports to identify and determine causes of staff issues and develop recommendations for improvement of organization’s personnel policies and practices.
Employees welfare and benefits
- Monitor employee retirements, issue necessary notices and promptly process their terminal dues Administer staff leave.
- Ensure all employee exiting the Hospital have duly completed clearance process and paid their terminal dues on time.
Quality management
- Comply with labour laws, statutory requirements and AHKSK policies and procedures.
- Comply with JCIA and SAFE CARE Standards for measurable elements in Staff Qualification and Education and Human Resource Management.
Cost Management
- Ensure compliance with the budgeted employee Head count.
- Constant analysis and review of locum/overtime utilization is all business units.
- Ensure any procurement of HR supplies are channelled through MMD.
- Ensure that new vendors are vetted and approved by MMD.
Customer service
- Deliver value in Human Resource services.
- Ensure timely response and support to queries raised.
MINIMUM REQUIREMENTS:
- Bachelor’s degree in Human Resource Management /Organizational Development or equivalent.
- Post Graduate Diploma in HRM.
- Over four (4) years’ relevant work experience.
- Member of a recognized professional HR body.
PERSONAL ATTRIBUTES
- Knowledge of recruitment process.
- Able to present information in forms, tables, and spreadsheets.
- Should be an effectual communicator verbally as well as through writing skills.
- Should be committed to diversity and equality culture.
- Ability to operate under immense pressure with tight deadlines.
- Ability to work under minimal supervision.
- Proficiency in Microsoft office suite.
- Able to exhibit a high level of confidentiality.
- Excellent organizational and interpersonal skills.
- Must be able to identify and resolve problems in a timely manner.
- Must be able to gather and analyse information skilfully.
- Able to deliver effective results, meet tight deadlines and targets.
- Has a good understanding of labour laws.
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