MEECT SUMMARY
Mount Elgon Ecosystem Conservation Trust (MEECT) is an ecosystem-wide civil society organization that covers the entire Mt. Elgon Forest in Kenya. The purpose of the trust is to support community forest associations (CFAs) in the Mt. Elgon ecosystem and elevate their cause as agents of forest stewardship, economic development, and community-based natural resource governance. This is to create a unifying force, providing advocacy, technical support, and political representation to the forest communities of Mt. Elgon. MEECT with financial and technical support from the United States Forest Service (USFS) seek to establish a secretariat to implement its projects.
Mount Elgon Ecosystem Conservation Trust (MEECT) invites applications from qualified and experienced Kenyan citizens to fill the stated post.
Job Summary
Reporting to the Trust Coordinator, the Finance & Administration Officer will provide technical expertise and advise on financial management to ensure accurate, timely recording and reconciliation of all financial transactions and manage all financial aspects of the Trust from budget preparation to project closure. The Job Holder will also be the custodian of the ERP (Enterprise Resource Planning), General Ledger and will maintain all the accounting controls by preparing and recommending policies, procedures and internal controls.
Key Responsibilities
The Finance & Administration Officer will be responsible for but not limited to the following roles:
A. Creditors and Payments
- Prepare budgets and financial reports for the trust
- Review all bank reconciliations.
- Ensure the creditors control account is reconciled to the general ledger at all times.
- Check payment voucher requisitions against supporting documentation, coding and authorize the
- Maintain a documented system of accounting policies, procedures and ensure implementation of
- the same.
- Liaison officer for external relations in financial matters (e.g. banks, auditors, statutory
- organizations etc).
- Manage payments and ensure that they are paid on time, authorised by appropriate staff, and the financial process and procedures are followed.
- Manage and track employees leave days.
B. Government, Compliance and Statutory Requirements
- Prepare the annual statutory financial statements
- Liaise with KRA advisor on any tax related matters.
- Be the key liaison for MEECT external audit process.
- Create and maintain a record of all Kenyan regulatory requirements including insurance renewals,
- work permits, other licences and premises permits.
- Ensure all statutory liabilities of MEECT for taxes and duties are paid on time.
- Keep up-to- date with relevant accounting standards and regulations in Kenya.
- Where required, work with management to prepare and maintain employment contracts for
- MEECT Staff.
C. Project Support
- Liaison with the auditors in financial auditing of all the projects of the organization.
- Obtain approvals from Trust Coordinator and the donors on all procurements and purchases for the
- projects and for the organization.
- Manage financial control, prepare and analyse budgets, develop projects financial reports and make
- recommendations to the organization on budget expenditure.
- Track Trust financial expenditures.
- Participate in fund raising activities for the Trust.
D. Administration Support
- Help to set up project meetings.
- Keep relevant project documents safe for audits.
- Perform all administration and procurement work when needed.
- Generally, in charge of office administration.
Qualifications and Experience
- Bachelor of Commerce (B. Com) degree (Finance or Accounting Option), Business
- Administration/Management (Finance or Accounting option) or any related field.
- Holder of CPA II (SEC 4)
- Member of Institute of Certified Public Accounts (ICPAK).
- At least three (3) years working experience in finance and administrative functions in a medium
- organization and fundraising and working with donor funded project experience will be an added
- Experience in procurement and preparation of financial reports and budget.
Essential Skills and Competencies
- Excellent analytical and organization skills.
- Excellent interpersonal skills and team player.
- Demonstrate ability to manage human resource and projects.
- Problem-solving skills and strong attention to details.
- Excellent communication skills.
- Highly proficient in accounting packages, MS Word, Excel, Access, PowerPoint etc.
Language Skills
Must be fluent in written and spoken English and Kiswahili. Proficiency in other local languages may be an added advantage.
Personal Attributes
- Commitment to MEECT values and principle.
- High level of integrity.
- Strong leadership skills.
Duty station
The duty station will be in Kitale town.
How to Apply:
If you meet the requirements described above, send your application to [email protected] quoting the position on the e-mail subject line. The application to include cover letter summarizing academic and professional qualification, skills and expected salary, and a detailed Curriculum Vitae (CV) with at least three professional referees submitted as a single pdf. Testimonials shall be presented during the interview for the shortlisted candidates. Only the shortlisted candidates will be contacted.
Deadline for applications submission is 30th June, 2023
APPLY ON THE OFFICIAL WEBSITE USING THE LINK BELOW:
