Let’s take a closer look at the tasks you will be handling:
- Handling the Deputy Ambassador’s agenda and schedule: You will be responsible for managing the Deputy Ambassador’s calendar, scheduling appointments, and ensuring that all meetings and events are properly organized. This requires strong organizational skills and the ability to prioritize tasks effectively.
- Organizing professional trips and appointments of the senior Chancery staff: In this role, you will assist in arranging official trips and appointments for the senior Chancery staff. This includes coordinating travel arrangements, booking accommodations, and managing logistical details. Attention to detail and the ability to work under pressure will be essential for this aspect of the role.
- Welcoming visitors of the Chancery and handling phone calls: As the first point of contact for visitors to the Chancery, you will play a crucial role in creating a positive and welcoming atmosphere. You will greet visitors, provide necessary information, and direct them to the appropriate personnel. Additionally, you will handle incoming phone calls, ensuring that inquiries are handled professionally and efficiently.
To excel in this role, you should possess certain skills and qualities:
- Good organizational and communication skills: The ability to manage multiple tasks, set priorities, and communicate effectively with colleagues and visitors is essential.
- Seriousness: Given the diplomatic nature of the role, a high level of seriousness and professionalism is expected. Confidentiality and discretion are of utmost importance.
- Computer literacy: Proficiency in using computer software such as Microsoft Office Suite is necessary for tasks such as managing calendars, drafting documents, and organizing information.
- Previous experience in a similar position is appreciated: While not mandatory, having prior experience in a similar administrative role will be advantageous.
Now let’s discuss the conditions and details of this position:
- The job will commence on July 1, 2023, offering a two-month contract covering July and September 2023. There will be a break in August.
- The gross salary for this position is set at KES 277,459.
- Working hours are as follows: Monday to Thursday, 8:30 AM – 1 PM / 2 PM – 6 PM, and Friday, 8:30 AM – 1 PM.
- The workplace will be the French Embassy in Kenya, located in Peponi Gardens, off Peponi Road, Nairobi.
How to apply:
Applications (CV + cover letter) shall be sent to : [email protected] Deadline for application is 25th of June 2023
