Key Duties and Responsibilities:
- Ensure accurate and up to date financial systems are implemented in the project.
- Assist the Project Managers to prepare budgets based on planned project activities using the approved finance guidelines or given donor regulations.
- Establish controls using fund codes in line with finance policies and procedures established by AAHI and donors.
- Prepare any budget realignments/adjustments in collaboration with the RFC.
- Monitor project expenditures and flag any issue of concern to the RFC and Project Coordinators and engage them to address these issues.
- Use the approved guidelines to assist the Project Coordinators to prepare and monitor budgets.
- Prepare monthly finance reports for the projects under implementation.
- Collate donor financial reports and submit to the Project Coordinators in advance to allow adequate time to discuss, edit and make necessary modifications before final approval and submission.
- Analyse and advise the Project Coordinators on project cash flow management.
- Prepare “ad hoc” management and financial information and reports required internally.
- Track in detail all commitments, purchases and outstanding items and prepare status reports.
- Analyse the financial situation of the projects in and advise the Project Coordinators accordingly.
- Record on a timely basis all financial transactions and monitor them to ensure that they are accurate, complete and reliable as entered in the ledger.
- Responsible for all bank reconciliations.
- Lead project audits with support from the RFC.
- Ensure compliance to all statutory requirements.
- Facilitate processing of advances and liquidation of project costs.
- Work with the Project Coordinators to consolidate monthly cash projections of the project.
- Work within the fiscal year definitions of AAH-I and donors.
- Coordinate and manage the Nachu plaza office space management costs.
- Liaise with the RFC to oversee management of fixed assets and insurance coverage.
Expected Outcomes
- Accounting systems are maintained and up to date.
- Compliance to all organizational and legal requirements.
- Bank and Cash statements reconciled and up to date.
- Project audits supported and gaps closed (audit recommendations implemented).
- Financial reports from the field are prepared on time and submitted to the Project Coordinators and RFC.
- Cash flow is monitored and maintained at acceptable levels.
- Finance systems are accurate and maintained as per laid down financial procedures.
Qualifications, Skills and Experience
- Professional accounting qualifications of CPA/ACCA.
- Degree in Commerce or Business Administration, or or related filed. Training in Supply chain or procurement will be an added advantage.
- Three years’ experience in a financial / management accounting role with an INGO.
- Good track record of providing strong financial support and accurate information.
- Understanding of computer applications in respect to accounting, budgeting and cash control. As a minimum, this would include an understanding of an ERP systems, MS Office & any financial software.
Additional Skills & Competences
- A good understanding of managing accounts and information needed to support forecasting and budgeting
- High degree of integrity and analytical skills with excellent interpersonal skills
- Familiarity with QuickBooks/Dynamics/Sage for financial and management accounting as well as payroll and statutory deductions.
- Ability to work independently, but as part of a small team, on different projects.
- Computer literate in MS Office, with a particular focus on Excel, and Email.
- Good planning and organizational skills and efficient work methods.
- Good skills in conflict resolution/problem solving, teamwork, crisis management
- Able to respond to deadlines.
- Well-organized in work and filing systems
How to apply:
Interested candidates should email application letter and CV (with 3 referees) addressed to [email protected] to be received by 15th June, 2023. The email Subject Line must show the job title of the position applied for. AAH-I is an equal-opportunity employer
