Duties and Responsibilities
Administrative Responsibilities
- Establish and maintain a proper filing system and archiving.
- Ensure security of records and documents.
- Keeping of correspondence and file movement.
- Maintaining integrity and confidentiality of data.
- Prepare import schedules and ensure overseas supplier bills are settled onduedate.
- Allocation of consignment references for new orders /file opening .
- Liaise with the banks on; Suppliers documents acceptance, Supplier remittance, annual renewal of facilities with the banks, LC applications, Cheque books request, Agency application/cancellation.
- Liaise with Insurers on; All claims submissions, Marine Cover note applications, Motor insurance, Annual Bank endorsements.
- Assist with the administration of staff medical benefits.
- Ensure land rates and rents for all properties are paid on time.
- Commercial vehicle inspection booking and ownership transfers for sold/purchased vehicles on NTSA’s and on Tims Platform. Accounts Responsibilities
- Keep a register of all postdated cheques and release to accounts department for banking on due date.
- Liaise with the accounts department for overseas supplier’s remittance.
- Custodian of all cheque books and issue to accounts department when needed.
- Custodian of Audited accounts.
- Submission of company Annual returns. Logistics Responsibilities
- Marine cover notes applications for consignments.
- Copy documents received directly from the supplier.
Sales Responsibilities
- Assist the sales team with the application, preparation & submission of tender documents/RFQS. Operations Responsibilities
- Facilitate Commercial Vehicle Inspection at NTSA
Requirements:
- Bachelor’s degree in Business Management or other related fields.
- 3 years above- experience in administration is A MUST.
- Excellent written, verbal communication and interpersonal skills.
- Demonstrate Strong leadership skills.
- A positive attitude. Excellent time management skills.
- A person of high integrity.
How to apply:
Candidates should forward their CV to: [email protected] using the position as subject of email.
